Intermediate Project Coordinator (3–5 years of experience) to support project governance and closeout activities using Microsoft 365 and SharePoint 108821-1

S.I. Systems Ltd.; Toronto; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

S.I. Systems Ltd. in Toronto seeks an Intermediate Project Coordinator (3–5 years) to support governance and closeout activities across enterprise Real Estate programs using Microsoft 365 and SharePoint.

The role emphasizes project coordination, documentation, stakeholder liaison, and admin support for multiple concurrent projects. The initial assignment focuses on closeout of a multi-year real estate program involving two office buildings and employee moves, with potential extension into

Qualifications

• 3–5 years as a Project Coordinator, Project Control Officer, or comparable project support role.
• Project governance documentation including risk logs, change logs, meeting minutes, schedules, and project trackers.
• Strong Microsoft PowerPoint presentation-development skills.
• Proficiency with Microsoft 365, Excel, Word, SharePoint, and collaboration tools.

Responsibilities

• Support project closure activities and complete required documentation, records, and administrative deliverables.
• Maintain project management logs including risks, changes, and governance trackers.
• Coordinate meetings, schedules, and stakeholder discussions.
• Prepare meeting minutes and track follow-up actions.
• Create and update PowerPoint presentations, Excel trackers, Word templates, and project documentation.
• Organize project information within Microsoft 365 team sites, SharePoint, and internal repositories.
• Provide coordination support across projects preparing for construction, move management, and project closeout.

Skills

Project coordination

Project governance

Stakeholder coordination

Administrative support

Presentation development

Tools

Microsoft 365

Excel

Word

SharePoint

PowerPoint

Planview

Tableau

AI tools (ChatGPT)

Job description

Intermediate Project Coordinator (3–5 years of experience) to support project governance and closeout activities using Microsoft 365 and SharePoint 108821-1

Our financial services client is seeking a Intermediate Project Coordinator (3–5 years of experience) to support project governance and closeout activities using Microsoft 365 and SharePoint 108821-1

Join a team supporting large-scale corporate Enterprise Real Estate initiatives involving project closeout, construction preparation, and move management activities. This role focuses on project coordination, governance documentation, stakeholder coordination, and administrative support across multiple enterprise projects. The initial assignment supports the closeout of a multi-year real estate program involving two office buildings and employee move activities. There is potential to extend into additional projects supporting construction preparation and eventual project closeout.

Contract, Toronto, Hybrid, Wednesday with occasional additional onsite attendance required for meetings or project events.

4 MONTHS

Must Haves

• 3–5 years as a Project Coordinator, Project Control Officer, or comparable project support role
• Project governance documentation including risk logs, change logs, meeting minutes, schedules, and project trackers
• Proficiency with Microsoft 365, Excel, Word, SharePoint, and collaboration tools

Nice to Have

• Previous experience supporting project closure or closeout activities
• Experience with Microsoft Project or Planview
• Experience with Tableau
• Experience using AI tools such as ChatGPT or comparable enterprise AI platforms in a professional environment
• Corporate Enterprise Real Estate, construction, or move-management project exposure

Responsibilities

• Support project closure activities and complete required documentation, records, and administrative deliverables
• Maintain project management logs including risks, changes, and governance trackers
• Coordinate meetings, schedules, and stakeholder discussions
• Prepare meeting minutes and track follow-up actions
• Create and update PowerPoint presentations, Excel trackers, Word templates, and project documentation
• Organize project information within Microsoft 365 team sites, SharePoint, and internal repositories
• Provide coordination support across projects preparing for construction, move management, and project closeout

Our financial services client is seeking a Intermediate Project Coordinator (3–5 years of experience) to support project governance and closeout activities using Microsoft 365 and SharePoint 108821-1

Join a team supporting large-scale corporate Enterprise Real Estate initiatives involving project closeout, construction preparation, and move management activities. This role focuses on project coordination, governance documentation, stakeholder coordination, and administrative support across multiple enterprise projects. The initial assignment supports the closeout of a multi-year real estate program involving two office buildings and employee move activities. There is potential to extend into additional projects supporting construction preparation and eventual project closeout.

Contract, Toronto, Hybrid, Wednesday with occasional additional onsite attendance required for meetings or project events.

4 MONTHS

Must Haves

• 3–5 years as a Project Coordinator, Project Control Officer, or comparable project support role
• Project governance documentation including risk logs, change logs, meeting minutes, schedules, and project trackers
• Strong Microsoft PowerPoint presentation-development skills
• Proficiency with Microsoft 365, Excel, Word, SharePoint, and collaboration tools

Nice to Have

• Previous experience supporting project closure or closeout activities
• Experience with Microsoft Project or Planview
• Experience with Tableau
• Experience using AI tools such as ChatGPT or comparable enterprise AI platforms in a professional environment
• Corporate Enterprise Real Estate, construction, or move-management project exposure

Responsibilities

• Support project closure activities and complete required documentation, records, and administrative deliverables
• Maintain project management logs including risks, changes, and governance trackers
• Coordinate meetings, schedules, and stakeholder discussions
• Prepare meeting minutes and track follow-up actions
• Create and update PowerPoint presentations, Excel trackers, Word templates, and project documentation
• Organize project information within Microsoft 365 team sites, SharePoint, and internal repositories
• Provide coordination support across projects preparing for construction, move management, and project closeout

Disclaimer:

AI may be used in evaluating candidates.

This posting is for an existing vacancy.