Project Coordinator - Intermediate

Ian Martin Group; Toronto; Hybrid; CAD 59,000 - 68,000; Full time

Job summary

Raise is hiring a Project Coordinator - Intermediate for a client project in Toronto. The role is hybrid (Wednesday onsite) with a 4-month contract length and a pay rate of CAD 42.57–49.21 per hour.

The candidate will support closure activities, governance, reporting, and stakeholder coordination using Microsoft 365 tools. The ideal candidate has 3–5 years of project coordination experience, excels at creating PowerPoint decks and Excel trackers, and can work independently with limited

Qualifications

• 3–5 years of experience in a Project Coordinator, Project Control Officer or similar role.
• Experience maintaining governance docs: risk/change logs, meeting minutes, schedules, trackers.
• Strong PowerPoint presentation development skills.
• Proficiency with Microsoft Excel, Word and Microsoft 365 collaboration tools.

Responsibilities

• Support project closure activities and ensure documentation deliverables are completed.
• Maintain project management logs, risks, changes and governance trackers.
• Coordinate meetings, schedules and stakeholder discussions.
• Prepare accurate meeting minutes and track follow-up actions.

Skills

PowerPoint

Excel

Microsoft 365

Stakeholder management

Independent work

Planview

Tableau

AI tools

Tools

Microsoft Project

Planview

Tableau

Job description

Project Coordinator - Intermediate

• Location: Toronto, ON - Hybrid (Wednesday with occasional additional onsite attendance required for meetings or project events)
• Pay Rate: $42.57/hr - $49.21/hr
• Contract Length: 4 Months with possibility of extension.

We at Raise are hiring a Project Coordinator - Intermediate for one of our top clients. After establishing themselves as an industry leader, they’re now expanding their team to meet rising demand. We’re hiring right now; if you’re interested,

Responsibilities:

• Support project closure activities and ensure required documentation, records and administrative deliverables are completed.
• Maintain project management logs, including risks, changes and other governance trackers.
• Coordinate meetings, schedules and stakeholder discussions.
• Prepare accurate meeting minutes and track follow-up actions.
• Create and update PowerPoint presentations, Excel trackers, Word templates and project documentation.
• Organize project information within Microsoft 365 team sites, SharePoint and internal repositories.
• Support project reporting, documentation and governance requirements.
• Bring together key stakeholders and establish effective working relationships across different business and technical functions.
• Independently research project information and identify the appropriate stakeholders, documentation and resources required to complete assigned work.
• Provide shared coordination support across projects preparing for construction, move management and project closeout.

Must Have Requirement:

• 3–5 years of experience as a Project Coordinator, Project Control Officer or in a comparable project support role.
• Experience maintaining project governance documentation, including risk logs, change logs, meeting minutes, schedules and project trackers.
• Strong Microsoft PowerPoint presentation-development skills.
• Proficiency with Microsoft Excel, Word and Microsoft 365 collaboration tools.
• Ability to work independently, locate information, engage stakeholders and complete assigned work without extensive handholding.

Nice to Have Skills:

• Previous experience supporting project closure or closeout activities.
• Experience with Microsoft Project or Planview.
• Experience with Planview.
• Experience with Tableau.
• Experience using AI tools such as ChatGPT or comparable enterprise AI platforms in a professional environment.
• Experience supporting large, complex projects or working in a large enterprise.
• Corporate Enterprise Real Estate, construction or move-management project exposure.

Raise is an established hiring firm with over 65 years of experience. We believe strongly in making the world a better place through work, which is why we’re a certified B Corporation and donate 10% of our profits to charity.

We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.

We have a dedicated webpage for accommodations where you can learn more about what we offer and request accommodation: https://raise.jobs/accommodations/