Project Control Officer - Intermediate - Toronto

Randstad Canada; Toronto; Hybrid; CAD 45,000 - 65,000; Full time

Benefits offered by this job

4 month contract

Job summary

Randstad Canada is seeking an Intermediate Project Coordinator to provide administrative and governance support across corporate real estate projects in Toronto. The role focuses on closing out a long-term program, moving employees, and preparing for construction, move management, and closeout.

The successful candidate will handle documentation, meeting minutes, and reports, work with Microsoft 365 tools, and engage stakeholders independently.

Qualifications

• 3–5 years of experience in project coordination or related support roles.
• Experience maintaining governance documentation (risk logs, change logs, minutes, schedules).
• Strong PowerPoint and Microsoft 365 skills (Excel/Word).

Responsibilities

• Support project closure activities and ensure documentation deliverables are completed.
• Maintain project governance logs and schedules.
• Coordinate meetings, schedules and stakeholder discussions.
• Prepare accurate meeting minutes and track follow-ups.
• Create and update PowerPoint presentations, Excel trackers and project documents.
• Organize project information in SharePoint and 365 repos.
• Support project reporting and governance requirements.
• Collaborate with stakeholders across business and technical functions.

Skills

Project coordination

Governance documentation

PowerPoint

Excel

Microsoft 365

Independent work

Stakeholder engagement

Tools

Microsoft Project

Planview

Tableau

SharePoint

ChatGPT

Job description

The Intermediate Project Coordinator will provide administrative and project governance support across corporate real estate projects. The initial focus will be supporting the closeout of a long-term program involving two buildings and a final employee move. The candidate may subsequently transition to supporting two projects preparing for construction, move management and eventual closeout.

This is a hands-on Project Coordinator/PCO position rather than a Project Manager role. The successful candidate must understand project management practices while remaining comfortable owning the detailed coordination, documentation and administrative work required to keep projects organized. The team requires someone who can begin contributing quickly, independently locate information and engage stakeholders without requiring significant day-to-day direction.

The details of this role that will help you decide

Position: Project Control Officer - Intermediate

Competitive Salary

Location: Toronto, ON

Standard: 9-5, 7.5 hours daily, 37.50 weekly

Hybrid - Wednesday with occasional additional onsite attendance required for meetings or project events.

4 month contract (Potential of extension/Conversion)

Advantages

• Well known and reputable financial company
• Good opportunity to grow within a large financial institution
• 4 month contract

Responsibilities

• Support project closure activities and ensure required documentation, records and administrative deliverables are completed.
• Maintain project management logs, including risks, changes and other governance trackers.
• Coordinate meetings, schedules and stakeholder discussions.
• Prepare accurate meeting minutes and track follow-up actions.
• Create and update PowerPoint presentations, Excel trackers, Word templates and project documentation.
• Organize project information within Microsoft 365 team sites, SharePoint and internal repositories.
• Support project reporting, documentation and governance requirements.
• Bring together key stakeholders and establish effective working relationships across different business and technical functions.
• Independently research project information and identify the appropriate stakeholders, documentation and resources required to complete assigned work.
• Provide shared coordination support across projects preparing for construction, move management and project closeout.

Qualifications

Must Have Requirement:

• 3–5 years of experience as a Project Coordinator, Project Control Officer or in a comparable project support role.
• Experience maintaining project governance documentation, including risk logs, change logs, meeting minutes, schedules and project trackers.
• Strong Microsoft PowerPoint presentation-development skills.
• Proficiency with Microsoft Excel, Word and Microsoft 365 collaboration tools.
• Ability to work independently, locate information, engage stakeholders and complete assigned work without extensive handholding.

Nice to Have:

• Previous experience supporting project closure or closeout activities.
• Experience with Microsoft Project or Planview.
• Experience with Planview.
• Experience with Tableau.
• Experience using AI tools such as ChatGPT or comparable enterprise AI platforms in a professional environment.
• Experience supporting large, complex projects or working in a large enterprise.
• Corporate Enterprise Real Estate, construction or move-management project exposure.

Soft Skills:

• Self-directed and self-motivated.
• Proactive and willing to take initiative.
• Able to learn quickly and work through unfamiliar information.
• Personable, outgoing and comfortable initiating stakeholder conversations.
• Strong verbal and written communication skills.
• Able to work effectively with different personalities and stakeholder groups.
• Collaborative and comfortable operating as a shared resource across multiple projects.
• Forward-thinking and resourceful.
• Detail-oriented, particularly when preparing meeting minutes, logs and presentations.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [e-mail] to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.