Project Coordinator

Affinity; Vancouver; On-site; CAD 65,000 - 85,000; Full time

Benefits offered by this job

Affinity Earn referral program

Job summary

Affinity Group is seeking a seasoned Project Coordinator to provide coordination support across a diverse portfolio of business, operational, service delivery and technology initiatives. You will work on multiple assignments and may lead smaller projects where a dedicated PM is not required.

The ideal candidate has at least five years of experience, strong planning, governance, and communication skills, and proficiency with Microsoft 365. Certification in CAPM or PMP is a plus.

Qualifications

• Minimum five years of progressively responsible project coordination, project administration, or project delivery experience.
• Proven ability to support multiple concurrent projects and manage competing priorities with minimal supervision.
• Experience working across a variety of project types, including business process improvement, operational transformation, service delivery enhancement, organizational change, and technology initiatives.
• Strong understanding of project planning, scheduling, governance, risk and issue management, financial tracking, reporting, and document control practices.
• Excellent organizational, communication, facilitation, stakeholder management, and problem-solving skills.

Responsibilities

• Develop and maintain project charters, plans, schedules, work breakdown structures, budgets, resource plans, and status reports.
• Coordinate project meetings, agendas, documentation, minutes, action items, decisions, and follow-up activities with project teams and stakeholders.
• Maintain project controls and tracking tools, including risk, issue, dependency, change, decision, milestone, and deliverable logs.
• Monitor project progress against approved plans, identify variances or emerging risks, and recommend corrective actions as needed.
• Prepare project communications, presentations, dashboards, reports, briefing materials, and stakeholder updates.
• Coordinate vendor and supplier administration activities, including purchase orders, invoices, contract documentation, onboarding, offboarding, and deliverable tracking.
• Support project budgeting, forecasting, resource tracking, document management, and records administration.
• Coordinate stakeholder engagement sessions, workshops, testing activities, training initiatives, implementation planning, organizational readiness, and change management activities.
• Lead assigned work packages or smaller initiatives by developing project plans, coordinating contributors, tracking commitments, and facilitating successful delivery.
• Support portfolio-level reporting, governance activities, project intake processes, prioritization efforts, standards development, and continuous improvement initiatives.
• Perform additional project coordination and project support activities as required.

Skills

Project coordination

Multi-project support

Stakeholder management

Microsoft 365

Documentation & reporting

Education

CAPM

PMP (preferred)

Agile certification

Tools

SharePoint

Project scheduling tools

Job description

Job Description

Our client is seeking an experienced Project Coordinator to provide coordination support across a diverse portfolio of business, operational, service delivery, and technology-enabled initiatives. The successful candidate will work on multiple concurrent assignments and may be responsible for coordinating work packages or leading smaller, lower-complexity projects where a dedicated project manager is not required.

Job Description

Our client is seeking an experienced Project Coordinator to provide coordination support across a diverse portfolio of business, operational, service delivery, and technology-enabled initiatives. The successful candidate will work on multiple concurrent assignments and may be responsible for coordinating work packages or leading smaller, lower-complexity projects where a dedicated project manager is not required.

Responsibilities

• Develop and maintain project charters, plans, schedules, work breakdown structures, budgets, resource plans, and status reports.
• Coordinate project meetings, agendas, documentation, minutes, action items, decisions, and follow-up activities with project teams and stakeholders.
• Maintain project controls and tracking tools, including risk, issue, dependency, change, decision, milestone, and deliverable logs.
• Monitor project progress against approved plans, identify variances or emerging risks, and recommend corrective actions as needed.
• Prepare project communications, presentations, dashboards, reports, briefing materials, and stakeholder updates.
• Coordinate vendor and supplier administration activities, including purchase orders, invoices, contract documentation, onboarding, offboarding, and deliverable tracking.
• Support project budgeting, forecasting, resource tracking, document management, and records administration.
• Coordinate stakeholder engagement sessions, workshops, testing activities, training initiatives, implementation planning, organizational readiness, and change management activities.
• Lead assigned work packages or smaller initiatives by developing project plans, coordinating contributors, tracking commitments, and facilitating successful delivery.
• Support portfolio-level reporting, governance activities, project intake processes, prioritization efforts, standards development, and continuous improvement initiatives.
• Perform additional project coordination and project support activities as required.

Qualifications

• Minimum five years of progressively responsible project coordination, project administration, or project delivery experience.
• Proven ability to support multiple concurrent projects and manage competing priorities with minimal supervision.
• Experience working across a variety of project types, including business process improvement, operational transformation, service delivery enhancement, organizational change, and technology initiatives.
• Strong understanding of project planning, scheduling, governance, risk and issue management, financial tracking, reporting, and document control practices.
• Excellent organizational, communication, facilitation, stakeholder management, and problem-solving skills.
• Demonstrated initiative, accountability, and ability to identify needs, resolve issues proactively, and drive work through to completion.
• Proficiency with Microsoft 365 applications, including Word, Excel, PowerPoint, Teams, and SharePoint. Experience with project scheduling, portfolio management, or collaboration tools is considered an asset.
• Project Management, Project Coordination, CAPM, PMP, Agile, or related certifications are considered assets.
• Experience working in large enterprise, public sector, regulated, or complex organizational environments is considered an asset.

Affinity Earn

Know someone who’s great for this, or any of our open roles? Earn up to $4,000/year for each successful referral through Affinity Earn. You can also earn up to $50,000 for helping us find new clients. Learn about our referral program at https://affinity-group.ca/earn/ or browse our jobs & follow us at https://www.linkedin.com/company/affinity-staffing/jobs/

About Affinity

Affinity Group is a technology and business consulting and services company. We believe in creating long term relationships between clients and consultants that foster a mutually beneficial partnership. Affinity is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment is decided on the basis of qualifications, merit and business need.

For more information on Affinity, please visit www.affinity-group.ca

Job Number: 13979