Project Management Coordinator Colliers

Project Management Institute - Southern Alberta Chapter (PMI-SAC); Canada; On-site; CAD 67,000 - 85,000; Full time

Benefits offered by this job

Innovative projects

Career growth

Benefits & compensation

Collaborative culture

Diversity & Inclusion

Global network

Job summary

Colliers is seeking a Construction Project Coordinator to join our Project Management team in Canada. You will provide administrative and interpersonal support, maintain records, process invoices, and help coordinate project proposals and information.

You will work with PMs, Accounting, vendors, and Property teams to ensure accurate execution and audit-ready records, while growing your role and contributing to a collaborative, growth-focused environment.

Qualifications

• Two years’ experience in an administrative role.
• Sophisticated Microsoft Office skills (Outlook, Word, Excel, PowerPoint).
• Sophisticated Yardi and Procure skills.

Responsibilities

• Maintain project trackers, dashboards, cashflows, risk registers, and monthly reporting packages.
• Coordinate documents and approvals (contracts, invoices, compliance, closeout) and ensure audit-ready records.
• Support invoice reviews, reconciliation, and financial workflows in Yardi/CLM.
• Liaise with PMs, Accounting, vendors, and Property teams to support execution and closeout.
• Navigate shifting priorities and respond to day-to-day inquiries from internal and external stakeholders.
• Support the needs of the group while working autonomously.

Skills

Administrative experience

MS Office proficiency

Yardi/Procure familiarity

Interpersonal skills

Real estate experience

Professional services experience

Tools

Yardi

Procure

Job description

Accelerate your success at Colliers.

Why Colliers?

As one of Canada’s leading commercial real estate services firms, we are driven by our mission to accelerate success for our people, clients, and communities.

A career at Colliers gives you the opportunity to make an impact, advance your career, and collaborate with top-tier talent. Don’t just take our word for it – we’ve been recognized as a top employer on a number of prestigious lists, including Best Workplaces in Canada, Best Workplaces for Women, Best Workplaces with Most Trusted Executive Teams, among others.

• This position is for a Construction Project Coordinator and can be based out of Calgary, Montreal, or Toronto***

About The Role

As the Construction Project Coordinator supporting the Project Management team, you’ll have the opportunity to provide administrative and interpersonal support and become part of our active and growing team. You thrive in maintaining excellent records, including processing invoices, coordinating meetings, and helping coordinate project proposals and information. You are a true teammate and thrive on paying attention to detail.

• You proactively complete administrative duties seamlessly, navigating shifting priorities throughout the day.
• Respond to general day-to-day inquiries from internal and external stakeholders and redirect specific issues to the appropriate team member for action and resolution.
• You are able to support the needs of the group while working autonomously.
• You can grow your role within the business by efficiently completing your duties, giving you time to take on new responsibilities.
• Maintain project trackers, dashboards, cashflows, risk registers, and monthly reporting packages.
• Coordinate documents and approvals (contracts, invoices, compliance, closeout) and ensure audit-ready records.
• Support invoice reviews, reconciliation, and financial workflows in Yardi/CLM.
• Liaise with PMs, Accounting, vendors, and Property teams to support accurate execution and closeout.

What You’ll Bring

• A minimum of two years’ experience in an administrative role.
• Sophisticated Microsoft Office skills (Outlook, Word, Excel, PowerPoint).
• Sophisticated Yardi and Procure skills.
• Excellent interpersonal skills.
• Experience working within a real estate environment.
• Experience working within a professional services environment.

This posting is for an existing vacancy within our organization.

Colliers does not use AI-enabled tools to sort or decline applications. All decisions are made by our talent acquisition team.

Pursuant to the laws regarding job postings where the position is located in, Colliers is disclosing the following information

Area/Location Specific Toronto, ON, Montreal, or Calgary

Approximate Salary Range for Role $67, 055 – $85,000

Our salary ranges are determined by role, level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all Canada locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

What we offer

Innovative projects Work on cutting-edge initiatives that shape our communities, drive our growth, and make a tangible impact.

Career growth Advance your career and achieve your goals with industry-leading training and development programs.

Competitive benefits & compensation Enjoy a comprehensive and flexible benefits package along with competitive compensation that rewards your contributions and supports your well-being.

Collaborative culture Join our enterprising team where innovation thrives, collaboration is key, and our people are empowered to be their authentic selves and do their best work.

Diversity, Equity & Inclusion Our robust North American Diversity & Inclusion Program features eight Employee Resource Groups (ERGs), where you can connect, learn, and contribute to a diverse and supportive community. Learn more https//www.collierscanada.com/en-ca/careers/diversity-and-inclusion

Global network Join a global team of 24,000 professionals across 70 countries, where you’ll expand your network and learn from experts in a dynamic international community. Accelerate your career and enhance your expertise as you connect and collaborate with top talent around the world.

Applicants must be currently authorized to work in Canada on a full-time basis. The employer will not sponsor applicants for work visas.

Colliers is an equal opportunity employer and values diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants’ disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you require a disability-related accommodation to participate in the recruitment process, please contact the recruitment team by email at [e-mail].