Project Coordinator

Visionpool Business Services; Quebec; Hybrid; CAD 42,000 - 65,000; Full time

Job summary

Visionpool Business Services is looking for a REMOTE Project Coordinator to support Strategy & Impact Business Enablement. The role involves coordinating agile/hybrid delivery, managing stakeholders, and ensuring governance across multiple projects in Canada.

You will facilitate meetings, document decisions, and translate discussions into clear requirements and backlog items. Ideal candidates have 3+ years in project coordination or PMO support, experience with both Agile and Waterfall

Qualifications

• 3+ years of business experience in project coordination, PMO support, or related roles.
• Experience facilitating requirements gatherings, stakeholder interviews, and backlog creation.
• Exposure to Agile, hybrid, and/or traditional delivery methodologies.
• Progress toward recognized PM certification (CAPM, PMP, PRINCE2, or Agile) is a plus.

Responsibilities

• Support multiple concurrent projects, including scheduling, status reporting, and documentation tracking.
• Coordinate and facilitate meetings, workshops, and planning sessions; prepare agendas and minutes.
• Capture stakeholder requirements, translate discussions into clear artifacts, and maintain backlog items.
• Assist with scope definition, planning, governance reporting, risk and issue management, and change management.
• Prepare metrics, dashboards, and executive reports to support decision-making.

Skills

Agile delivery

Stakeholder communication

Backlog management

Meeting facilitation

Risk & issue management

Education

Business/IT degree

Tools

Microsoft 365

PM tools

Job description

Visionpool Business Services is hiring a REMOTE Project Coordinator for Strategy & Impact Business Enablement.

Description of Duties:

• Supporting project delivery activities across multiple concurrent projects, including schedule maintenance, status reporting, project documentation, action-item tracking, milestone coordination, and delivery support.
• Coordinating and facilitating project meetings, workshops, stakeholder discussions, and planning sessions, including preparing agendas, documenting decisions, recording meeting minutes, and tracking follow-up actions.
• Supporting requirements gathering activities by facilitating discussions, documenting business needs, capturing stakeholder requirements, and maintaining requirements documentation throughout the project lifecycle.
• Assisting with scope definition and scope management activities by helping document project objectives, business outcomes, assumptions, constraints, deliverables, and scope boundaries, while identifying and escalating potential scope changes.
• Translating business discussions, stakeholder feedback, and workshop outcomes into clear and actionable project artifacts, including requirements, user stories, backlog items, acceptance criteria, decisions, risks, and action plans.
• Supporting Agile and hybrid delivery approaches through participation in backlog refinement, sprint planning, sprint reviews, retrospectives, roadmap discussions, and ongoing project planning activities.
• Assisting with backlog management by organizing and maintaining epics, features, user stories, priorities, dependencies, and acceptance criteria in collaboration with project teams and stakeholders.
• Building and maintaining effective working relationships with stakeholders, project teams, business partners, vendors, and subject matter experts through clear, professional, and timely communication.
• Supporting project governance activities, including preparation of project status reports, steering committee materials, decision logs, RAID logs (risks, assumptions, issues, and dependencies), governance presentations, and change requests.
• Supporting risk, issue, dependency, and change management processes by identifying, documenting, monitoring, escalating, and reporting matters that may impact project outcomes.
• Contributing to project planning activities, including schedule development, resource coordination, milestone tracking, work planning, effort estimation support, and project administration.
• Preparing project metrics, dashboards, reports, presentations, and analysis to support project decision-making, performance monitoring, and executive reporting.
• Utilizing project management and collaboration tools effectively, including Microsoft 365 applications and project portfolio management, work management, backlog management, or reporting tools.
• Applying strong organizational, analytical, critical-thinking, and problem-solving skills to support project delivery and manage competing priorities.
• Demonstrating business acumen and an understanding of how projects, technology initiatives, process improvements, and organizational change contribute to achieving business objectives and strategic outcomes

Required Experience:

• Minimum 3 years of business experience, including experience supporting projects, programs, initiatives, organizational change efforts, or operational improvement activities.
• Experience in project coordination, project administration, PMO support, business coordination, business analysis, requirements coordination, or a related role.
• Experience supporting requirements gathering workshops, stakeholder interviews, process-mapping sessions, backlog creation activities, or business analysis initiatives.
• Experience assisting with scope definition, project planning, scheduling, governance reporting, risk management, issue management, and change management activities.
• Experience facilitating meetings, documenting decisions, tracking commitments, and coordinating follow-up activities among diverse stakeholder groups.
• Exposure to project management methodologies and delivery practices, including Agile, hybrid, and/or traditional project delivery approaches.
• Experience using project scheduling, collaboration, reporting, and work management tools to support project delivery and organizational coordination.
• Post-secondary education in Business Administration, Commerce, Project Management, Information Technology, Management Information Systems
• Completion of, or progress toward, a recognized project management certification (e.g., CAPM, PMP, PRINCE2, Scrum, or Agile-related certification) would be considered an asset. The Associate Project Manager profile specifically identifies project management certifications such as CAPM, PMP, and PRINCE2 as relevant credentials.
• Multiple Project Management delivery methodology experience (Waterfall and Agile) would be considered an asset