Senior Project Coordinator

Insight Global; Toronto; On-site; CAD 80,000 - 100,000; Full time

Job summary

A leading staffing agency in Toronto is seeking a Senior Project Coordinator / PMO Analyst to provide operational support for multiple projects. The ideal candidate has over 8 years of experience in project coordination, excellent organizational skills, and advanced proficiency in Microsoft Office and project management tools. Responsibilities include managing project meetings, preparing deliverables, and ensuring compliance with PMO standards. This role offers an opportunity to streamline processes and improve reporting workflows.

Qualifications

• 8+ years of experience in Project Coordination, PMO support, or similar roles.
• Advanced skills in Microsoft Office (Outlook, Word, PowerPoint, Excel).
• Familiarity with PMO governance and reporting frameworks.

Responsibilities

• Coordinate and manage project meetings, workshops, and stakeholder sessions.
• Prepare agendas, pre-reads, and meeting materials.
• Ensure materials meet PMO standards and quality.

Skills

Project Coordination

Organizational skills

Multitasking

Time-management skills

Attention to detail

Quality control

Tools

Microsoft Office

Teams

SharePoint

MS Project

Jira

Job description

Senior Project Coordinator / PMO Analyst providing high‑quality project and operational support to an Expert Project Manager overseeing 5 concurrent projects and 8 seconded operational resources.

This role focuses on meeting coordination, executive‑ready reporting, deliverable quality control, and day‑to‑day project operations to ensure projects stay on track and aligned with PMO standards.

KEY RESPONSIBILITIES

• Coordinate and manage project meetings, workshops, and stakeholder sessions
• Capture detailed meeting minutes, decisions, risks, and action items; follow up with owners
• Prepare agendas, pre‑reads, and meeting materials
• Review, proofread, and QA project deliverables (presentations, documents, data)
• Ensure materials meet PMO standards and executive‑ready quality
• Maintain project plans, RAID logs, status trackers, and action registers
• Support issue and risk tracking, escalating blockers as needed
• Assist with weekly/monthly status reporting, dashboards, and exec updates
• Maintain organized documentation in SharePoint / Teams / Confluence
• Support resource onboarding, access management, and logistics
• Identify opportunities to streamline processes and improve reporting workflows
• 8+ years experience in Project Coordination, PMO support, or similar roles
• Strong organizational, multitasking, and time‑management skills
• Advanced Microsoft Office skills (Outlook, Word, PowerPoint, Excel)
• Hands‑on experience with Teams, SharePoint, and PM tools (MS Project, Planner, Jira)
• Strong attention to detail, proofreading, and quality control skills
• Experience supporting multiple projects simultaneously

NICE TO HAVE

• Exposure to Lean / Six Sigma / process improvement
• Experience preparing executive‑level presentations
• Familiarity with PMO governance, templates, and reporting frameworks
• Background in large, complex, or multi‑project environments