Project Coordinator

Visionpool Business Services; Canada; Remote; CAD 55,000 - 85,000; Full time

Job summary

Visionpool Business Services in Canada is seeking a Remote Project Coordinator for Strategy & Impact Business Enablement to support multiple projects, manage schedules, maintain status reports, and help deliver outcomes in a hybrid or fully remote environment.

You will facilitate meetings, gather requirements, assist with backlog management, track risks and changes, and produce governance materials while maintaining clear communication with stakeholders, vendors, and subject matter experts.

Qualifications

• Minimum 3 years of business experience with project coordination or PMO support.
• Experience facilitating workshops, stakeholder interviews, and backlog creation.
• Exposure to Agile, hybrid, and/or traditional project delivery approaches.

Responsibilities

• Coordinate and facilitate project meetings, workshops, and planning sessions.
• Support requirements gathering activities and document business needs.
• Assist with scope definition, objectives, and change management.

Skills

Project coordination

PMO support

Backlog management

Agile & hybrid delivery

Meeting facilitation

Requirements gathering

Stakeholder management

Risk/issue tracking

Education

Post-secondary in Business Administration/Project Management

Tools

Microsoft 365 / Project tools

Job description

Visionpool Business Services is hiring a REMOTE Project Coordinator for Strategy & Impact Business Enablement.

Description of Duties:

• Supporting project delivery activities across multiple concurrent projects, including schedule maintenance, status reporting, project documentation, action-item tracking, milestone coordination, and delivery support.
• Coordinating and facilitating project meetings, workshops, stakeholder discussions, and planning sessions, including preparing agendas, documenting decisions, recording meeting minutes, and tracking follow-up actions.
• Supporting requirements gathering activities by facilitating discussions, documenting business needs, capturing stakeholder requirements, and maintaining requirements documentation throughout the project lifecycle.
• Assisting with scope definition and scope management activities by helping document project objectives, business outcomes, assumptions, constraints, deliverables, and scope boundaries, while identifying and escalating potential scope changes.
• Translating business discussions, stakeholder feedback, and workshop outcomes into clear and actionable project artifacts, including requirements, user stories, backlog items, acceptance criteria, decisions, risks, and action plans.
• Supporting Agile and hybrid delivery approaches through participation in backlog refinement, sprint planning, sprint reviews, retrospectives, roadmap discussions, and ongoing project planning activities.
• Assisting with backlog management by organizing and maintaining epics, features, user stories, priorities, dependencies, and acceptance criteria in collaboration with project teams and stakeholders.
• Building and maintaining effective working relationships with stakeholders, project teams, business partners, vendors, and subject matter experts through clear, professional, and timely communication.
• Supporting project governance activities, including preparation of project status reports, steering committee materials, decision logs, RAID logs (risks, assumptions, issues, and dependencies), governance presentations, and change requests.
• Supporting risk, issue, dependency, and change management processes by identifying, documenting, monitoring, escalating, and reporting matters that may impact project outcomes.
• Contributing to project planning activities, including schedule development, resource coordination, milestone tracking, work planning, effort estimation support, and project administration.
• Preparing project metrics, dashboards, reports, presentations, and analysis to support project decision-making, performance monitoring, and executive reporting.
• Utilizing project management and collaboration tools effectively, including Microsoft 365 applications and project portfolio management, work management, backlog management, or reporting tools.
• Applying strong organizational, analytical, critical-thinking, and problem-solving skills to support project delivery and manage competing priorities.
• Demonstrating business acumen and an understanding of how projects, technology initiatives, process improvements, and organizational change contribute to achieving business objectives and strategic outcomes

Required Experience:

• Minimum 3 years of business experience, including experience supporting projects, programs, initiatives, organizational change efforts, or operational improvement activities.
• Experience in project coordination, project administration, PMO support, business coordination, business analysis, requirements coordination, or a related role.
• Experience supporting requirements gathering workshops, stakeholder interviews, process-mapping sessions, backlog creation activities, or business analysis initiatives.
• Experience assisting with scope definition, project planning, scheduling, governance reporting, risk management, issue management, and change management activities.
• Experience facilitating meetings, documenting decisions, tracking commitments, and coordinating follow-up activities among diverse stakeholder groups.
• Exposure to project management methodologies and delivery practices, including Agile, hybrid, and/or traditional project delivery approaches.
• Experience using project scheduling, collaboration, reporting, and work management tools to support project delivery and organizational coordination.
• Post-secondary education in Business Administration, Commerce, Project Management, Information Technology, Management Information Systems
• Completion of, or progress toward, a recognized project management certification (e.g., CAPM, PMP, PRINCE2, Scrum, or Agile-related certification) would be considered an asset. The Associate Project Manager profile specifically identifies project management certifications such as CAPM, PMP, and PRINCE2 as relevant credentials.
• Multiple Project Management delivery methodology experience (Waterfall and Agile) would be considered an asset