Intermediate Project Coordinator to support multiple projects through planning, requirements gathering, stakeholder coordination, documentation, and project reporting.

S.I. Systems Ltd.; Edmonton, Calgary, Regina, Saskatoon; Remote; CAD 41,000 - 83,000; Full time

Job summary

S.I. Systems Ltd. in Canada seeks an Intermediate Project Coordinator to support multiple projects through planning, requirements gathering, stakeholder coordination, documentation, and project reporting.

This contract role runs from Nov 1, 2026 to Mar 31, 2028, with a remote work setup and an hourly rate negotiable. Key responsibilities include maintaining schedules, coordinating workshops, producing status reports, and managing risks and dependencies.

Qualifications

• 3–5 years of business experience including project coordination, PMO support, or related roles.
• Experience supporting requirements gathering, stakeholder workshops, or business analysis.
• Experience with project planning, scheduling, status reporting, risk/issue tracking, and change management.
• Strong meeting coordination, documentation, communication, and follow-up skills.
• Experience using Microsoft 365 and collaboration tools.

Responsibilities

• Coordinate project delivery by maintaining schedules, milestones, action items, and docs.
• Support requirements gathering through workshops and stakeholder meetings, documenting business needs.
• Prepare status reports, minutes, governance materials, dashboards, and logs for risks and dependencies.
• Assist with scope definition, resource coordination, change management, and stakeholder follow-up.

Skills

PMO support

Business analysis

Requirements gathering

Stakeholder coordination

Planning & scheduling

Education

Post-secondary education in Business/PM/IT

Tools

Microsoft 365

Job description

Intermediate Project Coordinator to support multiple projects through planning, requirements gathering, stakeholder coordination, documentation, and project reporting.

Job Type: Contract

Positions to fill: 1

Job End Date: Dec 31, 2027

Pay Rate: Hourly: Negotiable

Job ID: 155604

Our client has an immediate need for an Intermediate Project Coordinator to support multiple projects through planning, requirements gathering, stakeholder coordination, documentation, and project reporting.

Location: Remote

Term: November 1, 2026 – March 31, 2028

Must Have:

• 3–5 years of business experience, including project coordination, project administration, PMO support, business analysis, or a related role.
• Experience supporting requirements gathering, stakeholder workshops, process mapping, or business analysis activities.
• Experience with project planning, scheduling, status reporting, risk and issue tracking, and change management.
• Strong meeting coordination, documentation, communication, and follow-up skills.
• Experience using project management, collaboration, and reporting tools, including Microsoft 365.
• Exposure to Agile, hybrid, or traditional project delivery methodologies.
• Post-secondary education in Business, Project Management, IT, or a related field, or equivalent experience.

Nice-to-Have:

• Experience working with both Waterfall and Agile delivery methodologies.
• Project management certification, such as CAPM, PMP, PRINCE2, or an Agile-related certification.
• Experience with backlog management, user stories, acceptance criteria, and project dashboards.

Responsibilities:

• Coordinate project delivery: Maintain schedules, track milestones and action items, update project documentation, and support multiple concurrent projects.
• Support requirements gathering: Coordinate workshops and stakeholder meetings, document business requirements, and maintain user stories, backlog items, and acceptance criteria.
• Manage project documentation and reporting: Prepare status reports, meeting minutes, governance materials, dashboards, and risk, issue, and dependency logs.
• Support planning and stakeholder coordination: Assist with scope definition, resource coordination, change management, and follow-up with business stakeholders, technical teams, and project partners.

Our client has an immediate need for an Intermediate Project Coordinator to support multiple projects through planning, requirements gathering, stakeholder coordination, documentation, and project reporting.

Location: Remote

Term: November 1, 2026 – March 31, 2028

Must Have:

• 3–5 years of business experience, including project coordination, project administration, PMO support, business analysis, or a related role.
• Experience supporting requirements gathering, stakeholder workshops, process mapping, or business analysis activities.
• Experience with project planning, scheduling, status reporting, risk and issue tracking, and change management.
• Strong meeting coordination, documentation, communication, and follow-up skills.
• Experience using project management, collaboration, and reporting tools, including Microsoft 365.
• Exposure to Agile, hybrid, or traditional project delivery methodologies.
• Post-secondary education in Business, Project Management, IT, or a related field, or equivalent experience.

Nice-to-Have:

• Experience working with both Waterfall and Agile delivery methodologies.
• Project management certification, such as CAPM, PMP, PRINCE2, or an Agile-related certification.
• Experience with backlog management, user stories, acceptance criteria, and project dashboards.

Responsibilities:

• Coordinate project delivery: Maintain schedules, track milestones and action items, update project documentation, and support multiple concurrent projects.
• Support requirements gathering: Coordinate workshops and stakeholder meetings, document business requirements, and maintain user stories, backlog items, and acceptance criteria.
• Manage project documentation and reporting: Prepare status reports, meeting minutes, governance materials, dashboards, and risk, issue, and dependency logs.
• Support planning and stakeholder coordination: Assist with scope definition, resource coordination, change management, and follow-up with business stakeholders, technical teams, and project partners.

Disclaimer:

AI may be used in evaluating candidates.

This posting is for an existing vacancy.