Project Administrator — RFP, Docs & Multi-Dept Coordination

AES Engineering Ltd; Calgary; Presencial; CAD 45.000 - 65.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

RRSP matching.

Extended medical and dental benefits.

Health wellness spending account.

Career development opportunities.

Collaborative work environment

Descripción de la vacante

AES Engineering Ltd. is seeking a Project Administrator to join our Calgary office. This in-office role supports a fast-paced team, handling project setup, document formatting, and proposal preparation to ensure on-time delivery.

You will collaborate across departments, proofread and format documents, and help with onboarding and other administrative tasks. A collaborative environment supports professional growth.

Formación

• Bachelor’s degree in Business Administration or equivalent.
• Experience in proposal coordination and preparing RFP responses.
• Prior administrative support experience, preferably in the A/E/C industry.
• Strong document proofreading, formatting, and editing skills.
• Proficiency with Microsoft Office Suite and PDF editing tools.
• Ability to adapt to company-specific standards and procedures.
• Excellent communication and organizational skills.
• Ability to work well in a team and meet deadlines in a fast-paced environment.

Responsabilidades

• Prepare and format construction document packages
• Assist with project setup/closeout and proposal completion
• Proofread, format, and compile documents for various project stages
• Assist with project and resource planning
• Liaise with Marketing, Finance, Designers, Engineers, and other Project Administrators
• Procure office supplies and equipment as required
• Assist with the onboarding and offboarding of team members
• Assist with special projects and tasks such as organizing internal meetings, client Lunch & Learns, etc.
• Other administrative duties as needed

Conocimientos

Proposal coordination

Administrative support

Communication

Organizational skills

Educación

Bachelor’s Degree in Business Administration or equivalent

Herramientas

Microsoft Office Suite

PDF editing tools

Descripción del empleo

AES Engineering Ltd. is seeking a Project Administrator to join our Calgary office. This in-office role supports a fast-paced team, handling project setup, document formatting, and proposal preparation to ensure on-time delivery.

You will collaborate across departments, proofread and format documents, and help with onboarding and other administrative tasks. A collaborative environment supports professional growth.