Project Administrator

AES Engineering Ltd; Calgary; On-site; CAD 45,000 - 65,000; Full time

Benefits offered by this job

RRSP matching.

Extended medical and dental benefits.

Health wellness spending account.

Career development opportunities.

Collaborative work environment

Job summary

AES Engineering Ltd. is seeking a Project Administrator to join our Calgary office. This in-office role supports a fast-paced team, handling project setup, document formatting, and proposal preparation to ensure on-time delivery.

You will collaborate across departments, proofread and format documents, and help with onboarding and other administrative tasks. A collaborative environment supports professional growth.

Qualifications

• Bachelor’s degree in Business Administration or equivalent.
• Experience in proposal coordination and preparing RFP responses.
• Prior administrative support experience, preferably in the A/E/C industry.
• Strong document proofreading, formatting, and editing skills.
• Proficiency with Microsoft Office Suite and PDF editing tools.
• Ability to adapt to company-specific standards and procedures.
• Excellent communication and organizational skills.
• Ability to work well in a team and meet deadlines in a fast-paced environment.

Responsibilities

• Prepare and format construction document packages
• Assist with project setup/closeout and proposal completion
• Proofread, format, and compile documents for various project stages
• Assist with project and resource planning
• Liaise with Marketing, Finance, Designers, Engineers, and other Project Administrators
• Procure office supplies and equipment as required
• Assist with the onboarding and offboarding of team members
• Assist with special projects and tasks such as organizing internal meetings, client Lunch & Learns, etc.
• Other administrative duties as needed

Skills

Proposal coordination

Administrative support

Communication

Organizational skills

Education

Bachelor’s Degree in Business Administration or equivalent

Tools

Microsoft Office Suite

PDF editing tools

Job description

AES is a group of problem solvers, who collectively come together to work on electrical engineering, lighting projects, and technology systems for buildings and infrastructures. We are passionate team players, who see the “bigger picture” and work together to impact our communities and enhance the lives of those living in them. Collectively, we all work together to help design a better tomorrow.

Over the past 25 years, AES has attracted many innovative minds in the business, to work on complex, challenging, and exciting projects. Attracting the right talent has helped us with the quality of our projects, and we have been able to build our reputation for providing award-winning designs.

About the Role

We are seeking a Project Administrator to join our Calgary office. This is a fully in- office position supporting a dedicated, fast-paced team to deliver projects on time. You will be involved in project setup, document formatting, proposal preparation, and more. As part of a collaborative team, you’ll have the opportunity to work across multiple departments and contribute to exciting, impactful projects.

Key responsibilities include, but are not limited to:

• Prepare and format construction document packages
• Assist with project setup/closeout and proposal completion
• Proofread, format, and compile documents for various project stages
• Assist with project and resource planning
• Liaise with Marketing, Finance, Designers, Engineers, and other Project Administrators
• Make a great first impression of AES with clients, guests and vendors
• Procure office supplies and equipment as required
• Assist with the onboarding and offboarding of team members
• Assist with special projects and tasks such as organizing internal meetings, client Lunch & Learns, etc.
• Other administrative duties as needed

Our Must Haves:

• Bachelor’s Degree in Business Administration or equivalent
• Experience in proposal coordination and preparing RFP responses
• Prior administrative support experience, preferably in the A/E/C industry
• Strong document proofreading, formatting, and editing skills
• Proficiency with Microsoft Office Suite and PDF editing tools
• Ability to adapt to company-specific standards and procedures
• Excellent communication and organizational skills
• Ability to work well in a team and meet deadlines in a fast-paced environment

Why Join AES Engineering?

• RRSP matching.
• Extended medical and dental benefits.
• Health wellness spending account.
• Opportunity for career development and professional growth.
• A collaborative work environment that encourages innovation and teamwork.