Project Administrator: Proposals, Docs & Team Coordination

AES Engineering; Calgary; On-site; CAD 45,000 - 65,000; Full time

Benefits offered by this job

RRSP matching.

Extended medical and dental benefits.

Health wellness spending account.

Career development opportunities.

Collaborative work environment

Job summary

AES Engineering in Calgary is seeking a Project Administrator to join our fast-paced in-office team. You will handle project setup, document formatting, proposals, and administrative duties across departments to keep projects on schedule.

The role requires a Bachelor's in Business Administration or equivalent, experience coordinating proposals, strong proofreading/editing, and proficiency with Microsoft Office and PDF tools.

Qualifications

• Bachelor’s Degree in Business Administration or equivalent.
• Experience in proposal coordination and preparing RFP responses.
• Prior administrative support experience, preferably in the A/E/C industry.
• Strong document proofreading, formatting, and editing skills.
• Proficiency with Microsoft Office Suite and PDF editing tools.
• Ability to adapt to company-specific standards and procedures.
• Excellent communication and organizational skills.
• Ability to work well in a team and meet deadlines in a fast-paced environment.

Responsibilities

• Prepare and format construction document packages
• Assist with project setup/closeout and proposal completion
• Proofread, format, and compile documents for various project stages
• Assist with project and resource planning
• Liaise with Marketing, Finance, Designers, Engineers, and other Project Administrators
• Make a great first impression of AES with clients, guests and vendors
• Procure office supplies and equipment as required
• Assist with the onboarding and offboarding of team members
• Assist with special projects and tasks such as organizing internal meetings, client Lunch & Learns, etc.
• Other administrative duties as needed

Skills

Communication

Organizational skills

Teamwork

Deadline-driven

Education

Bachelor's Degree in Business Administration or equivalent

Tools

Microsoft Office Suite

PDF editing tools

Job description

AES Engineering in Calgary is seeking a Project Administrator to join our fast-paced in-office team. You will handle project setup, document formatting, proposals, and administrative duties across departments to keep projects on schedule.

The role requires a Bachelor's in Business Administration or equivalent, experience coordinating proposals, strong proofreading/editing, and proficiency with Microsoft Office and PDF tools.