Design Projects Administrator — In-Office Calgary

Boardwalk; Calgary; On-site; CAD 60,000 - 75,000; Full time

Benefits offered by this job

Competitive wages

Dayforce Wallet on-demand pay

Profit-sharing

Medical and dental coverage

Wellness reimbursement

Training allowance

RRSP matching

Rent discounts

Job summary

Boardwalk is seeking a Project Administrator to join our Calgary-based Design Team. You will coordinate budgets, contracts, procurement, and documentation to keep projects moving forward from inception through completion.

Your role spans approvals, invoicing, reporting, and cross-functional collaboration across multiple stakeholders. Ideal candidates balance spreadsheets with schedules, enjoy process improvement, and take ownership of deliverables.

Qualifications

• 3-5 years of Project Administration, Project Coordination, Construction Administration, or similar experience.
• Experience supporting multiple projects simultaneously.
• Experience working with budgets, cost tracking, invoice processing, or financial reporting.
• Strong organizational and administrative skills.
• Excellent written and verbal communication skills.

Responsibilities

• Coordinate project approvals, executive sign-offs, purchase orders, and contract setup.
• Track project budgets, commitments, forecasts, contingencies, and expenses.
• Process contractor and supplier invoices while maintaining accurate financial records.
• Support annual capital planning and budgeting activities.
• Coordinate procurement activities and track material deliveries.
• Help source, onboard, and manage contractor documentation.
• Prepare project reports and maintain project dashboards and trackers.
• Schedule meetings, maintain action logs, and follow up on outstanding items.
• Assist with tender packages, specifications, project documentation, and closeout activities.
• Support renovation, rebranding, and redevelopment projects across multiple regions.
• Continuously improve project systems, processes, and tracking tools.

Skills

Organization

Budgeting

Contract management

Communication

Attention to detail

Deadline management

Team collaboration

Problem solving

Education

Diploma in Business Administration

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

SharePoint

Project tracking tools

Job description

Boardwalk is seeking a Project Administrator to join our Calgary-based Design Team. You will coordinate budgets, contracts, procurement, and documentation to keep projects moving forward from inception through completion.

Your role spans approvals, invoicing, reporting, and cross-functional collaboration across multiple stakeholders. Ideal candidates balance spreadsheets with schedules, enjoy process improvement, and take ownership of deliverables.