Project Administrator

Rangeland Engineering; Calgary; On-site; CAD 60,000 - 80,000; Full time

Job summary

Rangeland Engineering, located in Calgary, Alberta, is seeking a Project Administrator to support the planning and execution of EPC tasks related to engineering projects. The ideal candidate will manage schedules, budgets, and facilitate communication among stakeholders.

The role requires 2–5 years of experience in project administration, strong organizational skills, and proficiency in Microsoft Office. Office-based work is expected, and candidates should have a proactive mindset to solve problems effectively.

Qualifications

• 2–5 years (or more, depending on seniority) experience in project administration within EPC/engineering settings.
• Strong skills in Microsoft Office (Excel, Word, PowerPoint).
• Experience with database or EDMS systems (Aconex or similar).

Responsibilities

• Assist in the development and maintenance of project schedules.
• Coordinate tasks across engineering, procurement, construction, and field operations.
• Track and monitor project progress and suggest corrective actions.
• Maintain accurate project change logs and financial tracking reports.
• Ensure all project documentation is properly organized and accessible.

Skills

Microsoft Office (Excel, Word, PowerPoint)

Database or EDMS systems (Aconex or similar)

Organizational skills

Communication skills

Problem-solving mindset

Attention to detail

Education

2–5 years experience in project administration within EPC/engineering settings

Job description

The Project Administrator (Rangeland Engineering) supports the planning, coordination, and execution of EPC (Engineering, Procurement, Construction) tasks specifically related to Rangeland projects. The role ensures alignment across engineering, procurement, and construction teams, helps manage schedules, budgets, documentation, and fosters communication among stakeholders (internal, contractors, regulatory agencies, clients, etc.).

Key Responsibilities

1. Project Coordination & Execution

• Assist in the development and maintenance of project schedules, work breakdown structures (WBS), and resource allocation plans.
• Coordinate tasks across engineering, procurement, construction, and field operations to ensure alignment and timely delivery.
• Track and monitor project progress, flag delays or bottlenecks, and suggest corrective actions.
• Facilitate internal and external meetings; prepare agendas, minutes, follow-up actions.
• Help manage interfaces between disciplines to ensure smooth project execution and delivery.

2. Procurement Support

• Support procurement of materials, equipment, and services by assisting in preparing Material Requisitions

3. Budget, Cost Control & Reporting

• Assist in the preparation of bi-weekly/monthly reports, change orders, and financial tracking reports.
• Maintain accurate and up-to-date records of project change logs.

4. Documentation & Quality / Compliance

• Ensure all project documentation (drawings, specifications, change logs, and reports) is properly organized, version-controlled, and accessible.
• Help verify that engineering deliverables meet quality and technical standards.
• Support compliance with environmental/regulatory requirements

5. Stakeholder & Regulatory Interface

• Assist in communications with clients and regulatory agencies regarding project progress and constraints.
• Support submission of engineering reports and permit documentation.
• Participate in site visits, inspections, and walkthroughs, if required.

Qualifications & Requirements

Education & Experience

• 2–5 years (or more, depending on seniority) experience in project administration within EPC/ engineering settings.
• Strong skills in Microsoft Office (Excel, Word, PowerPoint)
• Experience with database or EDMS systems (Aconex or similar).

Core Competencies & Soft Skills

• Excellent organizational skills with ability to manage multiple tasks and priorities under tight deadlines.
• Strong communication (written and verbal) and interpersonal skills, able to interact across disciplines and with external stakeholders.
• Problem-solving mindset; proactive and resourceful in addressing issues.
• Attention to detail and commitment to quality.
• Ability to work independently and as part of a team.
• Adaptability and flexibility in dynamic project environments.

Working Conditions & Physical Requirements

• Office-based work

Only candidates meeting the above requirements will be considered. Please forward your resume to [e-mail]