Project Administrator

AES Engineering; Calgary; Presencial; CAD 45.000 - 65.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

RRSP matching.

Extended medical and dental benefits.

Health wellness spending account.

Career development opportunities.

Collaborative work environment

Descripción de la vacante

AES Engineering in Calgary is seeking a Project Administrator to join our fast-paced in-office team. You will handle project setup, document formatting, proposals, and administrative duties across departments to keep projects on schedule.

The role requires a Bachelor's in Business Administration or equivalent, experience coordinating proposals, strong proofreading/editing, and proficiency with Microsoft Office and PDF tools.

Formación

• Bachelor’s Degree in Business Administration or equivalent.
• Experience in proposal coordination and preparing RFP responses.
• Prior administrative support experience, preferably in the A/E/C industry.
• Strong document proofreading, formatting, and editing skills.
• Proficiency with Microsoft Office Suite and PDF editing tools.
• Ability to adapt to company-specific standards and procedures.
• Excellent communication and organizational skills.
• Ability to work well in a team and meet deadlines in a fast-paced environment.

Responsabilidades

• Prepare and format construction document packages
• Assist with project setup/closeout and proposal completion
• Proofread, format, and compile documents for various project stages
• Assist with project and resource planning
• Liaise with Marketing, Finance, Designers, Engineers, and other Project Administrators
• Make a great first impression of AES with clients, guests and vendors
• Procure office supplies and equipment as required
• Assist with the onboarding and offboarding of team members
• Assist with special projects and tasks such as organizing internal meetings, client Lunch & Learns, etc.
• Other administrative duties as needed

Conocimientos

Communication

Organizational skills

Teamwork

Deadline-driven

Educación

Bachelor's Degree in Business Administration or equivalent

Herramientas

Microsoft Office Suite

PDF editing tools

Descripción del empleo

About AES Engineering

AES is a group of problem solvers, who collectively come together to work on electrical engineering, lighting projects, and technology systems for buildings and infrastructures. We are passionate team players, who see the “bigger picture” and work together to impact our communities and enhance the lives of those living in them. Collectively, we all work together to help design a better tomorrow.

Over the past 25 years, AES has attracted many innovative minds in the business, to work on complex, challenging, and exciting projects. Attracting the right talent has helped us with the quality of our projects, and we have been able to build our reputation for providing award-winning designs.

About the Role

We are seeking a Project Administrator to join our Calgary office. This is a fully in- office position supporting a dedicated, fast-paced team to deliver projects on time. You will be involved in project setup, document formatting, proposal preparation, and more. As part of a collaborative team, you’ll have the opportunity to work across multiple departments and contribute to exciting, impactful projects.

Key responsibilities include, but are not limited to:

• Prepare and format construction document packages
• Assist with project setup/closeout and proposal completion
• Proofread, format, and compile documents for various project stages
• Assist with project and resource planning
• Liaise with Marketing, Finance, Designers, Engineers, and other Project Administrators
• Make a great first impression of AES with clients, guests and vendors
• Procure office supplies and equipment as required
• Assist with the onboarding and offboarding of team members
• Assist with special projects and tasks such as organizing internal meetings, client Lunch & Learns, etc.
• Other administrative duties as needed

Our Must Haves:

• Bachelor’s Degree in Business Administration or equivalent
• Experience in proposal coordination and preparing RFP responses
• Prior administrative support experience, preferably in the A/E/C industry
• Strong document proofreading, formatting, and editing skills
• Proficiency with Microsoft Office Suite and PDF editing tools
• Ability to adapt to company-specific standards and procedures
• Excellent communication and organizational skills
• Ability to work well in a team and meet deadlines in a fast-paced environment

Why Join AES Engineering?

• RRSP matching.
• Extended medical and dental benefits.
• Health wellness spending account.
• Opportunity for career development and professional growth.
• A collaborative work environment that encourages innovation and teamwork.