Project Administrator - A/E/C Proposals & Docs

AES-Engineering; Calgary; On-site; CAD 50,000 - 65,000; Full time

Benefits offered by this job

RRSP matching.

Extended medical and dental benefits.

Health wellness spending account.

Career development and growth.

Collaborative work environment

Job summary

AES Engineering seeks a Project Administrator to join our Calgary office. This in-office role supports a fast-paced team to deliver projects on time, handling project setup, document formatting, proposal preparation, and more.

You’ll collaborate across departments and contribute to impactful projects. You will liaise with Marketing, Finance, Designers and Engineers, assist with onboarding/offboarding, and organize meetings.

Qualifications

• Bachelor’s Degree in Business Administration or equivalent.
• Experience in proposal coordination and preparing RFP responses.
• Prior administrative support experience, preferably in the A/E/C industry.
• Strong document proofreading, formatting, and editing skills.
• Proficiency with Microsoft Office Suite and PDF editing tools.
• Ability to adapt to company-specific standards and procedures.
• Excellent communication and organizational skills.
• Ability to work well in a team and meet deadlines in a fast-paced environment.

Responsibilities

• Prepare and format construction document packages.
• Assist with project setup/closeout and proposal completion.
• Proofread, format, and compile documents for various project stages.
• Assist with project and resource planning.
• Liaise with Marketing, Finance, Designers, Engineers, and other Project Administrators.
• Make a great first impression of AES with clients, guests and vendors.
• Procure office supplies and equipment as required.
• Assist with the onboarding and offboarding of team members.
• Assist with special projects and tasks such as organizing internal meetings, client Lunch & Learns, etc.
• Other administrative duties as needed.

Skills

Proposal coordination

Administrative support

Proofreading

Communication

Organizational skills

Team collaboration

Deadline management

Attention to detail

Adaptability

Education

Bachelor’s Degree in Business Administration or equivalent

Tools

Microsoft Office Suite

PDF editing tools

Job description

AES Engineering seeks a Project Administrator to join our Calgary office. This in-office role supports a fast-paced team to deliver projects on time, handling project setup, document formatting, proposal preparation, and more.

You’ll collaborate across departments and contribute to impactful projects. You will liaise with Marketing, Finance, Designers and Engineers, assist with onboarding/offboarding, and organize meetings.