project administration officer

Government of Canada - Western; Calgary; On-site; CAD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a skilled administrative coordinator to enhance operational efficiency within a dynamic construction environment. This role involves implementing and reviewing administrative procedures, coordinating office services, and overseeing payroll administration. The ideal candidate will possess strong project management skills and the ability to work under pressure while maintaining attention to detail. If you're a proactive individual with excellent communication skills and a knack for multitasking, this opportunity is perfect for you to make a significant impact in a fast-paced setting.

Qualifications

• 3-5 years of experience in project coordination and management.
• Ability to implement and evaluate administrative procedures efficiently.

Responsibilities

• Implement and review administrative procedures to enhance efficiency.
• Coordinate office services including budget preparation and inventory management.

Skills

Project Management

Interpersonal Skills

Time Management

Attention to Detail

Flexibility

Education

College or CEGEP certificate or diploma (1-2 years)

Tools

MS Office

MS Excel

ERP Software

MS Project

Quick Books

SharePoint

Google Drive

WordPress

Job description

Overview Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience

3 years to less than 5 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Construction company

Responsibilities Tasks

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Resolve conflict situations
• Monitor and evaluate
• Oversee payroll administration
• Plan and control budget and expenditures

Experience and specialization Computer and technology knowledge

• Electronic mail
• Electronic scheduler
• Enterprise resource planning (ERP) software
• MS Project
• Quick Books
• SharePoint
• Social Media
• Spreadsheet
• Accounting software
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Project management software
• Google Drive
• LinkedIn
• WordPress

Area of work experience

• Project coordination

Area of specialization

• Project management

Additional information Transportation/travel information

• Willing to travel regularly
• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Integrity
• Team player