Development Administrative Officer

Olds College of Agriculture & Technology; Olds; On-site; CAD 30,000 - 60,000; Full time

Job description

About Olds College Of Agriculture And Technology

Founded in 1913, Olds College has been offering quality hands-on education for over a century. Through our regular programming, continued education, and online and blended programming, we provide accessible educational opportunities within Alberta and beyond. We work closely with industry to advance and adapt our programming to ensure our graduates have the skills to succeed.

At Olds College we value our people and are committed to providing a supportive and rewarding work environment. Olds College provides quality education in an environment that is designed to promote academic excellence and student success. There are many reasons to join Olds College and build a meaningful career in a community that is innovative, diverse and welcoming. Everything we do at Olds College is done to advance all aspects of the agriculture and agri-food community. All of our programs and actions align to our social purpose, “Transforming agriculture for a better world”. Our mission is to ensure Alberta's agriculture community has the talent, knowledge, and thought leadership to lead globally.

The Opportunity

This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement Job Classification: Administrative Officer

The Development Officer is a key team member who will enhance the College’s efforts to create meaningful engagement opportunities for and improve accountability to donors, sponsors and funders. This position will provide support for activities of the Office of Development including maintaining donor information, conducting prospect research, pipeline tracking, implementing stewardship activity, drafting correspondence, financial administration, assisting with projects and events and general administrative duties. In addition, this position is responsible to support in the execution of annual giving initiatives and to secure student awards to assist the College in meeting strategic objectives.

The Development Officer will be in contact with a broad range of stakeholders and must demonstrate excellent communication skills and the ability to work efficiently in high-pressure environments.

Key Job Functions:

1. Primary contact for internal and external stakeholders for development activities.
2. Provide administrative support to all staff in the Development department, including calendar management, document/presentation preparation, visa reconciliation, and expense claim submission.
3. Create agendas and take minutes for all Development department related meetings.
4. Maintain detailed records of donor contact, history, and moves management.
5. Monitor and support content updates for Development web pages and other online profiles.
6. Assist with event planning of Development functions.

Fund Development

1. Creating and streamlining a structured plan to acknowledge, engage, and retain donors.
2. Take a lead role in all donor acknowledgement, recognition, and stewardship activities including donor reports and pledge fulfillment correspondence.
3. Maintain accurate and up-to-date recording of stewardship and sponsorship obligations, working with the Marketing & Communications team as needed to ensure these obligations are met.
4. Coordinate and implement plans for the identification, cultivation, solicitation, and stewardship of annual awards from individuals, corporations, foundations, and alumni and conduct prospect management as required.
5. Monitor annual awards partnerships to identify potential opportunities for growth and to increase the value of awards.
6. Identify and develop inspiring engagement opportunities for donors, including the implementation of in-person and digital stewardship events to strengthen donor engagement.
7. Coordinate and distribute sponsorship packages to potential sponsors for annual fundraising events in collaboration with the Manager, Fund Development and Operations.
8. Manage operations of the sponsorship plan, completing contracts and gift agreements in collaboration with relationship managers for individuals, corporations, and foundations in a timely manner.
9. Build positive relationships with all internal stakeholders and develop a deep understanding of Olds College's education and research programs.

Education/Experience/Skills/Knowledge Required

1. A Post-secondary education in Business Management, Communications, Marketing, or Non-profit Management preferred, or an equivalent combination of education, training, and experience.
2. Previous experience with project management would be an asset.
3. General knowledge of relationship management and nonprofit practices.
4. Advanced oral and written communication, organizational skills, and attention to detail.
5. Ability to work independently and as part of a team, balancing multiple demands.
6. Ability to handle sensitive and confidential information with diplomacy.
7. Displays honesty, integrity, and a strong sense of ethics in all decisions and actions.
8. Proficient in computer software (Microsoft Word, PowerPoint, Excel, and Google Docs).
9. Knowledge of Raiser’s Edge software is considered an asset.
10. Makes decisions with our Community partners, stakeholders, and the sectors we serve in mind, demonstrating the value of relationship building.
11. Acts ethically, openly, honestly, and respectfully to build and maintain an environment of trust, safety, and well-being.
12. Actively promotes equity, diversity, inclusion, and belonging throughout the campus and our communities and serves as a real ally to all.

Conditions Of Employment

1. Current Criminal Reference check that is free of any offenses.
2. Must respect and actively promote health and safety policies.

Olds College Offers a Competitive Benefit Plan

1. Defined Benefit Pension Plan (LAPP).
2. Extended Health, Dental, and Prescription Drugs benefits.
3. Health/Personal Spending Account.
4. Generous Vacation Leave.
5. Paid Holiday Closure.
6. ‘Olds College in the Community’ volunteer leave.
7. Professional development and opportunities for growth, including employee and family tuition waivers.
8. Hybrid work model.

Open until suitable candidate is found.

We thank all individuals for their interest in this position. We appreciate the time involved for candidates in the application process. At this time, please note only those selected for interviews will be contacted.

Olds College is committed to an equitable, diverse, and inclusive workplace. We welcome applications from all qualified persons. We encourage applications from women, Indigenous Peoples, racialized persons, persons with disabilities, and persons of any sex, sexual orientation, gender identity, or gender expression.