Procurement & Production Coordinator - Victoria, BC

Riverstone Management; Victoria; Hybrid; CAD 60,000 - 65,000; Full time

Benefits offered by this job

Hybrid role

Benefits after 90 days

Annual performance bonus

Work-life flexibility

Studio culture

Job summary

Eden Projects Ltd. on Vancouver Island–Victoria, BC, designs and builds bespoke residential landscapes; this Project Coordinator role sits at the handoff between Design and Construction, with Budgets, sourcing, and client/trade communications.

You’ll work in a hybrid office/on-site setting, supporting the Creative Director, managing A/P and A/R, and keeping materials and samples flowing. A proactive, organized, and calm energy helps the fast-moving studio thrive.

Qualifications

• A few years in construction coordination or A/P-A/R; landscape/build experience is a strong asset.
• Comfort working with budgets: tracking costs, flagging overruns, understanding margin.
• Strong organizational skills with sharp attention to detail.
• Clear written and verbal communication for client- and subcontractor-facing work.
• Proficiency with Google Workspace; experience with JobTread or similar PM tools is a plus.

Responsibilities

• Own tracking and reporting, budgets, sourcing, and on-site coordination.
• Keep trades and suppliers up to speed and manage A/P/A/R as needed.
• Draft weekly client recaps and support project communications.
• Build slide decks in Canva and help with award submissions.
• Maintain JobTread and Google Drive organization for fast project flow.

Skills

Construction coordination

Budget tracking

Organization

Client & subcontractor communication

Cross-team coordination

Canva

Instagram

Tools

JobTread

Google Workspace

Job description

Project Coordinator

About Eden Projects Ltd.

Eden Projects is one of Vancouver Island's premier outdoor living design-build studios, based in Victoria, BC. For 20 years we've designed and built bespoke, complex residential landscapes — construction-informed from day one and still deeply process-driven. We lean into innovative materials and methods, curate plant-driven spaces with real horticultural rigor, and take genuine pride in the craft of our sector.

The Opportunity

Design and Build execution sit side by side at Eden Projects, both steered by our Creative Director, who owns every client relationship from start to finish. You'll work alongside our Studio Coordinator (who supports the Design studio) and sit right at the handoff point where projects move from Design into Construction: Tendering, Preconstruction, and Procurement.

This role will act as the assistant to the Creative Director, who leads our builds with infectious energy and incredible pace. You'll own tracking and reporting, budgets, sourcing, keeping trades and suppliers up to speed, handling project-specific A/P and A/R, and keeping clients and collaborators in the loop with enthusiastic, on-the-ball correspondence. Your week will find you in the office, on site, or elbow-deep in material samples and fabrication details.

This role rewards people who stay ahead of the pack: resourceful, organized, and quick to raise a hand rather than wait to be asked. We're looking for someone with transferable skills, high standards, and the kind of calm, purposeful energy that makes a fast-moving studio feel effortless from the inside.

Where You'll Shine

Design-to-Build Handoff
You'll take projects from approved design straight into action, building the initial budget, collecting design assets, and sourcing materials so nothing goes to bid without a solid number behind it. You're the go-to support for clients and trades once the Creative Director hands things off.

Bidding & Scheduling
You'll help estimate budgets, organize preconstruction site visits, and send bid invitations, then keep everyone honest with clear financial reporting that flags problems before they become expensive ones.

Financial & Contract Administration
Budgets, contracts, change orders, deposits, draws, margin tracking. You'll be the person who always knows where a project actually stands financially.

Client Communication Support
You'll help draft the weekly recaps that keep clients in the loop, and support the small touches (appliances, furniture) that make a build feel personal.

Brand Ambassador (shared with the Studio Coordinator)
Grab a photo or video on site, build a slide deck in Canva, help with an award submission. Your work shows up in more than just spreadsheets.

Systems & Admin
Keep JobTread and Google Drive clean, organized, and build-ready, so the whole team can move fast without hunting for files.

What We Offer

• $60,000–$65,000/yr, commensurate with experience

• Hybrid role, with collaborative in-person time at Eden HQ

• 50% employer-paid comprehensive benefits (medical, dental, vision) after 90 days

• Annual performance bonus tied to measurable company-wide growth

• Real work/life flexibility, provided the team is set up for success

• A studio culture built on accountability, belonging, and the belief that great work happens when great people feel supported

Benefits: Casual dress, company events, dental care, extended health care, on-site parking, paid time off, vision care

What We're Looking For

• A few years in construction coordination, project/site administration, or A/P-A/R (landscape/build experience a strong asset, not a requirement)

• Comfort working with budgets: tracking costs, flagging overruns, understanding margin

• Strong organizational skills and sharp attention to detail

• Clear written and verbal communication for client- and subcontractor-facing work

• Proficiency with Google Workspace; experience with JobTread or similar project management tools a plus

• Comfortable juggling multiple workflows across finance, sales, and admin without losing accuracy or momentum

• Comfort with Canva and Instagram

You'll Thrive Here If You

• Want a challenging role with a direct line to the Director and a team of producers

• Are self-directed and proactive — you flag issues before they become problems

• Enjoy being the glue between design, suppliers, finance, and build teams

• Take initiative and own your commitments without waiting to be chased

• Love a creative, trades-adjacent environment where no two weeks look the same

We live and die by our values — they aren't just a poster on the wall: Enthusiasm. Accountability. Contribution. Collaboration. Community. Human connection through curiosity & unity. Nimbleness & grace.

If those words feel like home, we'd love to hear from you.

Job applicants must be legally entitled to work in Canada to be considered for this position. We appreciate your interest in Eden Projects — while we review all applications carefully, only shortlisted candidates will be contacted.

Work Location: Hybrid remote in Saanich, BC V8P 1T1