Project Coordinator

Associated Engineering; Vancouver; Hybrid; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Health/dental/vision coverage

Fitness allowance

Employee and family assistance

Mental health supports

Generous paid vacation

December holiday office closure

Paid sick time

Job summary

Associated Engineering in Vancouver seeks an experienced Project Coordinator to support the Transportation Structures Group by aiding Project Managers and leadership with project administration and coordination. The role involves document control, scheduling, budgeting, invoicing and communication with teams, contractors and clients.

You will organize project documentation, prepare minutes and reports, and help manage safety training and professional development.

Qualifications

• Relevant degree or diploma from an accredited post-secondary education institution.
• 2+ years experience providing project/management support.
• Reliable and able to maintain confidential information.
• Excellent organizational skills and attention to detail.
• Ability to meet tight deadlines.
• Excellent written and verbal communication for reports and correspondence.
• Experience coordinating with project teams, contractors and clients.
• Experience with proposals and technical reports is a plus.
• Engineering environment or technical background is an asset.
• MS Office proficiency; knowledge of MS Project and SharePoint is an asset.

Responsibilities

• Assist Project Managers and Group with day-to-day project coordination and administrative activities.
• Organize and control project documents.
• Schedule and coordinate project activities.
• Follow up on outstanding items and maintain action logs.
• Liaise with government bodies, contractors and clients for documentation.
• Develop and maintain document controls for internal systems and collaboration sites.
• Attend project meetings and prepare minutes.
• Prepare correspondence, reports and presentation materials.
• Provide administrative support to the Group and coordinate meetings.
• Track safety training, professional development and strategic initiatives.
• Assist with proposals and project agreements.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Team player

Attention to detail

Education

Relevant degree

Tools

MS Office

MS Project

SharePoint

Job description

The opportunity:

Associated Engineering, a proudly Canadian, Employee-owned Company is seeking an experienced and dedicated Project Coordinator to join our team in our Vancouver office. In this role you will support the Transportation Structures Group by assisting Project Managers and Leadership Team with a broad range of project and general administrative duties. The Transportation Structures group is a dynamic team of over 30 individuals that delivers bridge projects to federal, provincial, municipal, and private clients throughout BC and the North.

What we offer:

• Flexible/hybrid working arrangements, depending on position
• Market competitive salaries, with annual reviews
  • Salary range of:
    • Relevant degree or diploma from an accredited post-secondary education institution
    • 2+ years experience providing project/management support
    • Reliable and able to maintain confidential information
    • Excellent organizational skills with a keen attention to detail
    • Ability to work to tight deadlines
    • Excellent communication skills – proficient writing skills for the preparation of reports and project correspondence
    • Outstanding verbal and interpersonal skills to support your communication with project teams, contractors, subconsultants and clients
    • Experience with proposal and technical report preparation
    • Committed team player
    • Experience working in an engineering environment, or a technical background, will be an asset
    • Proficiency in MS Office. Knowledge of scheduling software, such as MS Project, and Sharepoint is an asset
    • Project Management qualifications/accreditations such as a PMP an asset.
  • Matching company pension program, increasing over time
• Comprehensive benefits including:
  • Health/dental/vision coverage
  • Fitness allowance
  • Employee and family assistance programs
  • Mental health supports
• Paid time off so that you can recharge including:
  • Generous paid vacation
  • Paid office closure over December holiday break
  • Industry leading paid sick time
  • Maternity/paternity leave top up program
• Ongoing support for your professional development and growth
  • Active Young Professional group
  • Formal mentoring programs
  • Paid professional development hours
  • Capacity building seminars
  • Engineer In Training programs
• Opportunities to participate in social club activities and events
  • Company-wide social events
  • Regular lunch-and-learns
  • Community volunteer opportunities

What you’ll do:

• Assisting Project Managers and the Group with day-to-day project coordination and administrative activities, such as project initiations, project closures, budget and schedule tracking, invoicing, etc.
• Organizing and controlling project documents.
• Scheduling and coordinating project activities.
• Following up on outstanding items, maintaining action/decision logs, helping with monthly project administration and coordinating internal processes.
• Liaising with government bodies, contractors and other companies for coordination of project documentary requirements.
• Developing and maintaining document controls for internal systems and project collaboration sites.
• Attending project meetings and prepare and distributing minutes.
• Preparing correspondence, reports, presentation materials and other documents as required.
• Providing administrative support to the Group, including virtual filing, document management, scheduling meetings.
• Organizing and tracking Group safety training, professional development activities, and strategic initiatives.
• Assisting with preparation of proposals.
• Assisting in the preparation and tracking of project agreements.

Does this sound like you?

• Relevant degree or diploma from an accredited post-secondary education institution
• 2+ years experience providing project/management support
• Reliable and able to maintain confidential information

About Us:

At Associated Engineering, we’re passionate about not only the work we do but the communities we live and work in. Which is why sustainability is at the heart of everything we do. As a carbon neutral company since 2009, we help shape resilient and sustainable communities across Canada.

As a Platinum Member of Canada’s Best Managed Companies since 2008, we take pride in nurturing a workplace where people thrive. We are an employer of choice providing our people with a supportive, collaborative, engaging and dynamic place to build a career, while bringing inspiration and innovation to our work.

Our company culture is shaped by:

• Growth and development of our employees – chart your career course, whatever stage you are at!
• A broad variety of meaningful work that supports local communities – we are a medium-sized company working on significant projects, helping to shape communities!
• We care, we commit, we create – our promise to both clients and each other!

What’s next?

Ready to make an impact? Join a company that values your ideas, invests in your growth, and empowers you to shape the future. Apply today!

Want more information?

• Check out what a day at Associated Engineering looks like viaLinkedIn
• Our Environmental, Social and Governance Report

This posting is for an existing vacancy.

AE is an Equal Opportunity Employer and encourages women, Indigenous peoples, persons with disabilities, members of visible minorities, and members of the LGBTQ+ community to apply. For applicants with disabilities, accommodations are available upon request for candidates taking part in all aspects of the selection process. We are also committed to protecting the privacy of your personal information and as such, it will be used for recruitment and employment purposes only.