People Operations (HR) Coordinator

Vention Inc; Montreal; Hybrid; CAD 45,000 - 70,000; Full time

Job summary

An innovative company based in Montreal is seeking a detail-oriented People Operations Coordinator to enhance their recruitment and HR functions. This role is perfect for someone who thrives in a fast-paced environment and enjoys supporting teams. You'll be responsible for drafting job descriptions, scheduling interviews, and ensuring smooth onboarding processes. With a commitment to employee happiness and a collaborative culture, this is an exciting opportunity to make a significant impact in a supportive workplace. Join a team that values innovation, teamwork, and personal growth!

Benefits

Flexible paid time off

Remote work policies

Complimentary beverages and snacks

Comprehensive health plans

Social events and team activities

Volunteer time off

Qualifications

• 1+ years experience in HR with recruitment and operations exposure.
• Strong analytical mindset for reporting and process improvements.

Responsibilities

• Coordinate recruitment processes and support HR functions.
• Manage employee onboarding and offboarding activities.

Skills

Human Resources

Recruitment Coordination

Data Analysis

Communication Skills

Organizational Skills

Education

University Degree in Human Resources

Post-Graduate Certificate in Human Resources

Tools

HRIS

Spreadsheets

Reporting Tools

Job description

Vention is headquartered in Montreal, Canada, with offices in Berlin and Boston, and is used in over 3,000 factories on 5 continents. As one of Canada’s Most Admired Cultures and Great Place to Work , we are a performance driven culture that cares deeply about happiness. We like ambitious goals, facts & data, and constructive debates. But at the same time, we know that we can’t repeatedly push ourselves if we are not surrounded by an uplifting and caring work environment. Those two sides of our culture, feed each other and are safeguarded with the same level of attention. Our values & principles include:

• We make our clients successful - we do what’s right for our customers, even when it makes our roles more challenging.
• We execute and deliver - we set ambitious goals for ourselves and are energized about meeting them.
• We debate, then commit - we challenge our own perspectives and ideas in pursuit of the best solutions.
• We innovate to inspire - we value innovation in products, user experiences, and business practices.
• We collaborate to achieve more - we work as one team to achieve more than we would on our own.
• We empower our people to reach their full potential - we hold ourselves to high standards but know when to celebrate progress & achievements

Job Description

As a People Operations (HR) Coordinator, you’ll play a key role in supporting both the recruitment and HR functions of our team. You will work closely with the Lead Recruiter and VP of People & Culture to ensure a seamless experience for candidates and employees, and keep our systems and processes running smoothly. If you're detail-oriented, thrive in a fast-paced environment, and enjoy helping others succeed, this role is for you.

What You'll Do:

Recruitment Coordination

Draft and edit job descriptions to reflect hiring needs and align with brand and tone.

Schedule interviews and coordinate calendars for hiring teams and candidates.

Prepare offer letters and support short-term recruitment objectives (e.g. sourcing, pipeline updates).

Provide administrative support to the recruitment team and help track hiring metrics.

Take ownership of select roles from the Lead Recruiter, managing them full-cycle or supporting the process as needed.

HR Administration & Operations

Support employee onboarding by coordinating new hire systems, first-day logistics, and orientation sessions.

Coordinate offboarding activities, including tech return, exit paperwork, and compliance steps.

Maintain and regularly update employee data in the HRIS and related systems.

Assist with benefits tracking, leave requests, payroll inputs, and document filing.

Act as a point of contact for employee questions about policies, procedures, and HR tools.

Provide day-to-day admin support including meeting scheduling, reports, and team calendar maintenance.

Process HR and recruitment-related invoices and assist with tracking the department budget.

Assist the VP of People & Culture with ad hoc projects, internal communication drafts, and administrative tasks.

Qualifications

What You Bring to the Table:

1+ years of experience in Human Resources, with exposure to both recruitment and HR operations.

University degree and/or post-graduate certificate in Human Resources or a related field.

Strong analytical mindset with experience working with data to support reporting, decision-making, and process improvements.

Detail-oriented, organized, and capable of managing multiple priorities in a fast-paced environment.

Excellent written and verbal communication skills, with a collaborative and proactive approach to supporting teams.

Comfortable working with HR systems, spreadsheets, and reporting tools.

Additional Information

How We Take Care of You

• Flexible paid time off and remote work policies
• Complimentary beverages and snacks so that you are fueled and ready for your day
• Global comprehensive health plans so you feel your best
• Fun-filled social events curated based on diverse interests for our team to celebrate together. From sponsored sports teams to trivia nights
• Time off to volunteer and give back to your community.

What to Expect in Your Interview

• Initial call with Talent Acquisition
• Interview with VP of People & Culture
• Interview with one or more members from People & Culture team

Commitment to Equal Employment Opportunity

Our culture is an uplifting environment for high achievers. The fast-paced, high-performance environment will give you the opportunity to build products, processes and strategies that will have a lasting impact.

When you join Vention, you join a team of professionals with a diverse variety of experiences, backgrounds, and perspectives. Together, we strive to nurture a supportive and inclusive work environment for all. We push each other to achieve extraordinary results and forge long term relationships as a result of the intensity and passion.

We’re passionate about helping you do your best work. Claim your seat and find out what you can do!

If you're unsure if your experience perfectly matches our job posting, we encourage you to apply anyway! We are happy to chat and get to know you better while you can understand the role as well