Executive Assistant

TEEMA; Chilliwack; On-site; CAD 75,000 - 90,000; Full time

Job summary

TEEMA is seeking an Executive Assistant in Chilliwack, British Columbia, to support senior leadership with calendar and communications management. The role emphasizes preparedness, anticipation, and maintaining orderly workflows in a fast-paced environment.

Candidates should have 3+ years of EA experience, strong Microsoft Office and virtual meeting skills (Teams/Zoom), and excellent organizational and communication abilities.

Qualifications

• 3+ years of experience as an Executive Assistant, supporting senior leadership.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Teams, Zoom).
• Proven critical thinking, sound judgment, discretion and professionalism.
• Excellent organizational skills with ability to manage multiple priorities.
• Strong written and verbal communication.
• Ability to create order from complexity and clarity from ambiguity.
• Strong filing and records management, digital and physical, with confidentiality.
• Willingness to work extended or irregular hours during peak Spring season.
• Comfort with fixed in-office hours and remote responsiveness outside office hours.

Responsibilities

• Calendar & Communications Management
• Track action items, follow-ups, and strategic priorities
• Maintain systems that ensure an organized, predictable workflow
• Discretion & Confidentiality in handling information

Skills

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Teams

Zoom

Communication skills

Organizational skills

Tools

Calendar management

Job description

Job Title:Executive Assistant
Job ID:90330
Location:Chilliwack, British Columbia

What you will be doing:

Calendar & Communications Management

Preparedness & Anticipation

• Ensure leadership is prepared for meetings, travel, deadlines, and seasonal demands.

• Anticipate needs before they are expressed.

Tracking & Systems

• Track action items, follow-ups, and strategic priorities.

• Maintain systems that ensure an organized, predictable workflow.

Discretion & Confidentiality

• Operate with discretion and confidentiality at all times.

What you must have:

• 3+ years of experience as an Executive Assistant, ideally supporting senior leadership.

• Proficiency with Microsoft Programs (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Teams, Zoom).

• Proven critical thinking, strong judgment, discretion, and professionalism.

• Exceptional organizational skills with the ability to manage multiple priorities under pressure.

• Strong written and verbal communication skills.

• Ability to create order from complexity and clarity from ambiguity.

• Strong filing and records management skills, both digital and physical, with attention to accuracy and confidentiality.

• Ability to work extended or irregular hours during peak Spring season.

• Comfort with fixed in-office hours and remote responsiveness outside office hours.

Salary/Rate Range: $75,000.00 – $90,000.00