Payroll Specialist

Recruiting In Motion - Eastern Ontario; Toronto; Hybrid; CAD 65,000 - 85,000; Full time

Job summary

Recruiting In Motion - Eastern Ontario is seeking a Payroll Administrator to support a hybrid Downtown Toronto team during an ADP Workforce Now rollout. You will act as the primary contact for payroll inquiries, ensure accurate time entry and deductions, and process bi-weekly payroll in line with laws and collective agreements.

The ideal candidate has PCP certification, 5+ years of high-volume payroll experience, and advanced Excel skills.

Qualifications

• PCP is required; 5+ years of high-volume payroll experience (500+ employees weekly).
• 5+ years of ADP Workforce Now experience.
• Strong knowledge of Canadian legislative requirements and CRA regulations.
• Advanced Excel skills (VLOOKUP, pivots, data manipulation).
• Excellent interpersonal and communication skills; strong time-management.

Responsibilities

• Serve as primary payroll contact for managers and staff, guiding on transactions and deductions.
• Review inquiries and resolve payroll inbox requests in a timely manner.
• Process bi-weekly payroll compliant with legislation, policies, and collective agreements.
• Audit payroll outputs for accuracy prior to finalization.
• Reconcile third-party remittances and complete cheque requisitions.
• Verify HRIS changes for compliance and reconcile HRIS/payroll data.
• Handle payroll for new hires, rate changes, pay adjustments, terminations, ROEs.
• Conduct year-end reconciliation and processing of T4s and Employer Health Tax.
• Validate Form T2200 and review pension contributions and data reporting.

Skills

ADP Workforce Now

Payroll compliance

Advanced Excel

Canadian payroll regulations

Interpersonal skills

Time management

Organizational skills

Education

Payroll Compliance Practitioner (PCP)

Job description

About Our Client

About Our Client Our client, a well-established organization in Downtown Toronto is seeking a talented Payroll Administrator to support the team with a ADP WFN roll out. This role is hybrid and working closely with a positive and energetic team.

Responsibilities

• Serve as primary point of contact for payroll inquiries from Agency Managers and staff, providing guidance on payroll transactions, contract deductions, earnings, time entry coding, and accrual balances.
• Review and address inquiries received via the Payroll inbox, ensuring timely resolution.
• Process bi-weekly payroll in compliance with legislation, policies, and Collective Agreements.
• Audit payroll output prior to finalization to ensure accuracy.
• Reconcile third-party payroll remittances and complete Cheque Requisition.
• Review and verify employee changes entered into HRIS, ensuring compliance with policies and legislation.
• Reconcile HRIS and payroll system data to ensure accuracy and investigate discrepancies.
• Process all payroll requirements for new hires, rate changes, pay adjustments, terminations, ROEs, etc.
• Conduct year-end reconciliation and processing of T4 earnings and Employer Health Tax.
• Validate and process Form T2200.
• Review and reconcile pension contributions and finalize Member Data Collection reporting.
• Calculate and process Pension Adjustments.
• Ensure timely and accurate processing of hours worked, following up with Timekeepers and Managers as needed.
• Correct errors resulting from hours upload to Payroll and take necessary action to resolve.
• Provide support with time entry and accrual updates.
• Coordinate with HR Systems to provide advice on Attendance Management policies and validate transactions.
• Coordinate with HR and pension providers for accurate deduction of employee contributions.

Qualifications

• Payroll Compliance Practitioner (PCP) is required 5+ years of high volume and multi-union payroll experience (processing payroll for 500+ employees weekly).
• 5+ years of ADP Workforce Now is required
• Strong Canadian legislative requirements and CRA regulations
• Advanced Excel skills including vlookup, pivot tables, data manipulation, and analysis
• Excellent interpersonal and communication skills
• Exceptional organizational and time-management skills required
• Must display a positive attitude, be flexible, and be able to adapt to changing priorities
• Multitask and meet deadlines under pressure

AI may be used to support certain administrative aspects of our recruitment process. However, all applications and resumes are reviewed by qualified human reviewers, and all screening and hiring decisions are made solely by the hiring team.

The posted salary range reflects expected compensation for this role in accordance with Ontario pay transparency requirements. Actual compensation will be determined based on the successful candidate's experience, skills, and qualifications and may fall anywhere within the range.