Payroll Specialist (PA72)

Pro Administration Services Inc; Surrey; On-site; CAD 75,000 - 83,000; Full time

Benefits offered by this job

4 weeks paid vacation

On-site gym access

On-site rehabilitation clinic

Comprehensive benefits package

Job summary

Pro Administration Services Inc. is seeking a Payroll Specialist in Surrey, BC for a full-time, in-office role. You will manage full-cycle payroll across multiple groups, maintain ADP Workforce Now data, and ensure compliance with Canadian payroll regulations.

The position offers a Monday–Friday schedule, ASAP start, and a competitive salary range. Responsibilities include processing hires and terminations, reconciling payroll, and preparing reports for audits and year-end, while collaborating

Qualifications

• 5–7 years of progressive payroll experience
• Extensive hands-on experience with ADP Workforce Now
• Strong knowledge of Canadian payroll legislation and standards
• Advanced Microsoft Excel skills for large data sets

Responsibilities

• Manage full-cycle payroll for multiple groups and frequencies.
• Validate, reconcile and balance payroll before processing.
• Handle hires, terminations, status changes and off-cycle payrolls.
• Maintain accurate employee payroll data in ADP Workforce Now.
• Ensure compliance with applicable Canadian payroll laws and standards.
• Prepare payroll reports and respond to audits.

Skills

ADP Workforce Now

Payroll processing

Data accuracy

Excel

Tools

ADP Workforce Now

Job description

Company: Pro Administration Services Inc.

Job Title: Payroll Specialist

Location: 204-15288 54A Avenue, Surrey, V3S 6T4

Employment Type: Full-time, in-office

Shifts: Monday – Friday, 9:00 AM – 5:00 PM

Start Date: ASAP

Salary: $75,000 - $83,000

About the role

Pro Administration Services is seeking an experienced Payroll Specialist with strong expertise in ADP Workforce Now. The successful candidate will be responsible for accurate and timely payroll processing, payroll data management, compliance, reporting, and system support.

Responsibilities and Duties:

Payroll Processing & Employee Data

• Manage full-cycle payroll processing for multiple payroll groups and pay frequencies.
• Review, validate, reconcile, and balance payroll before final processing.
• Process new hires, rehires, transfers, status changes, terminations, off-cycle payrolls, manual payments, bonuses, vacation payouts, retroactive adjustments, and termination payments.
• Maintain accurate employee payroll information in ADP Workforce Now, including pay rates, departments, locations, cost centers, direct deposits, tax elections, earnings, deductions, taxable benefits, pay classes, and payroll codes.
• Review payroll variances and resolve discrepancies in a timely manner.
• Ensure payroll data is accurate, complete, and processed in accordance with company policies and internal controls.
• Review and validate employee timecards and attendance records.
• Investigate and resolve payroll and timekeeping exceptions.
• Process overtime, shift premiums, statutory holiday pay, vacation, and other leave-related transactions.
• Work with Scheduling and Site Managers to resolve time and attendance issues affecting payroll.
• Ensure compliance with applicable Canadian federal and provincial payroll legislation, employment standards, and statutory requirements.
• Process ROEs, taxable benefits, statutory deductions, garnishments, pension contributions, and other payroll-related requirements.
• Support payroll audits and year-end activities, including T4 preparation, reconciliation, and reporting.
• Prepare and analyze payroll, labour distribution, deduction, vacation liability, payroll register, and audit reports.
• Prepare and analyze union-related payroll reports and resolve discrepancies.
• Perform payroll and General Ledger reconciliations, investigate variances, and support account validation and clearance.
• Work with HR, Operations, and Union representatives to address payroll-related requirements and resolve discrepancies.
• Monitor legislative changes and support required payroll updates.

ADP Workforce Now & Process Improvement

• Maintain ADP Workforce Now payroll configurations, including pay groups, labour costs, payroll calendars, earnings and deduction codes, and validation tables.
• Identify and implement improvements to enhance efficiency, accuracy, data integrity, and internal controls.
• Serve as a subject matter expert for payroll processes and ADP Workforce Now functionality.

Payroll Specialist Must Haves:

• 5–7 years of progressive payroll experience, including full-cycle payroll administration.
• Extensive hands‑on experience with ADP Workforce Now.
• Strong knowledge of Canadian payroll legislation, employment standards, and statutory requirements.
• Advanced Microsoft Excel skills, including the ability to analyze and reconcile large datasets.
• Ability to manage multiple priorities and meet strict payroll deadlines.

What Pro Admin will offer you:

• Paid vacation of 4 weeks and sick entitlement, as we believe in our employees' well being.
• Access to a luxury gym on-site and free membership.
• Rehabilitation clinic on site to use your extended benefits.
• A benefits package that includes:
  • Extended Health that includes prescription drug coverage, acupuncture, chiropractic care, massagetherapy, naturopathy care, osteopathic care, physiotherapy, psychologist care, speech therapy, & more!
  • Dental care that includes basic dental, exams, preventative, routine care and dental restorations.
  • Group life insurance,
  • Employee and family assistance programs,
  • Out of country emergency care.
• Educational opportunities where we will fund your education after your first year to help advanced yourcareer with us.
• Opportunities to grow within the company, we grow our employees from within!
• Great location with easy access to the bus route
• Great working environment with an exceptional team.