Payroll Administrator (6 Month Contract)

Richcraft Homes; Ottawa; On-site; CAD 50,000 - 65,000; Full time

Job summary

Richcraft Homes is seeking a Payroll Administrator to support day-to-day payroll operations and HR administration in Ottawa, ON. You will partner with the HR Manager and Payroll Specialist to ensure accurate payroll processing and data integrity in ADP Workforce Now.

The role requires at least 2 years in payroll or HR administration, strong Excel skills, and a solid understanding of payroll legislation. This on-site position offers a collaborative environment and opportunities to contribute to

Qualifications

• Post-secondary education in Payroll, HR, or related field.
• Minimum 2 years in payroll or HR administration.
• Experience with ADP Workforce Now or similar HRIS.
• Experience supporting payroll processing and benefits administration.
• Knowledge of payroll legislation and employment standards.
• PCP designation is a plus.
• Advanced Excel skills with complex formulas.
• Strong attention to detail and confidentiality.
• Excellent communication and organizational skills.
• Ability to manage multiple priorities.

Responsibilities

• Support bi-weekly payroll processing for hourly, salaried, and commission-based staff.
• Review payroll data for accuracy and compliance.
• Assist with payroll reconciliations and benefit premiums.
• Prepare routine payroll reports.
• Process and reconcile expense reimbursements.
• Maintain payroll data in ADP Workforce Now.
• Respond to routine payroll inquiries.
• Support HRIS initiatives and testing.
• Coordinate onboarding and HR admin tasks.
• Maintain employee records and benefits administration.

Skills

Payroll experience

HR administration experience

Excel advanced

HRIS knowledge

Communication

Attention to detail

Confidentiality

Time management

Customer service

Multi-tasking

Education

Post-secondary education in Payroll/HR

Tools

ADP Workforce Now

HRIS systems

Job description

The Role

The Payroll Administrator is responsible for supporting the day-to-day administration of payroll while ensuring the accurate and timely processing of payroll data. Reporting to the HR Manager, the Payroll Administrator works closely with the Payroll Specialist to support payroll operations, maintain data integrity within the HRIS, and assist payroll related reconciliations and reporting.

In addition to payroll responsibilities, the Payroll Administrator provides administrative support across a variety of Human Resources functions including onboarding, employee records management, benefits administration, and other HR administrative activities. This role plays an important part in ensuring continuity of payroll services while contributing to process improvements and ongoing system enhancements.

In This Role, You Will:

Payroll Administration

• Support the bi-weekly processing of payroll for hourly, salaried, and commission-based employees.
• Review and validate payroll information to ensure accuracy, completeness, and compliance with company policies and legislative requirements.
• Assist with payroll reconciliations, including employee deductions, benefit premiums, RRSP contributions.
• Prepare routine payroll-related reports and assist with payroll administration as required.
• Process and reconcile employee expense reimbursements in accordance with company policies.
• Maintain payroll data within ADP Workforce Now, including new hires, pay changes, terminations, leaves, and employee updates.
• Act as a payroll resource for employees by responding to routine payroll inquiries.
• Support payroll process improvements and HRIS initiatives, including system testing, data validation, and implementation activities.

Human Resources Administration

• Coordinate onboarding activities for new hires, including initiating employee records, preparing onboarding documentation.
• Administer employee benefit programs, including enrollments, changes, and terminations.
• Maintain accurate and confidential employee files and records.
• Assist with HR projects and initiatives as assigned.

General

• Perform other duties as assigned.

What You Bring:

• Post-secondary education in Payroll, Business Administration, Accounting, Human Resources or a related field.
• Minimum 2 years of experience in payroll administration, HR administration, or a combination of both.
• Experience with ADP Workforce Now or a similar payroll/HRIS platform.
• Experience supporting payroll processing and employee benefits administration.
• Working knowledge of payroll legislation, employment standards, and HR administration practices.
• Payroll Compliance Practitioner (PCP) designation is considered an asset.
• Advanced proficiency in Microsoft Excel, including complex formulas and data analysis (macro knowledge is an asset).
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and exercise discretion.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Customer-service-oriented approach.
• Analytical and problem-solving abilities.
• Ability to manage multiple priorities and deadlines.
• Adaptability and willingness to support changing business needs.

Salary Range: $50,000 - $65,000

Richcraft is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities, and we provide accessible candidate experience. If you need accommodation during the application or interview process, please contact us and we will work this you to meet your needs.