Payroll Specialist

isgSearch; Vaughan; On-site; CAD 70,000 - 80,000; Full time

Job summary

isgSearch is seeking a Payroll Specialist to support high-volume Canada and U.S. payroll operations within a transforming global environment.

You will ensure accurate, timely payroll execution with a strong focus on ADP Workforce Now, data integration, tax compliance, and operational excellence across Canada and the U.S.

Qualifications

• 3+ years of high-volume Canadian payroll experience.
• Experience with Canadian and U.S. payroll processes.
• Strong ADP Workforce Now knowledge and Excel proficiency.
• Ability to maintain confidentiality and compliance.

Responsibilities

• Process bi-weekly payroll for Canada and the U.S.
• Validate earnings, deductions, and adjustments.
• Assist with year-end reporting (T4, RL-1, W-2, accruals).
• Ensure tax compliance and internal controls.
• Coordinate with HR on data changes and inquiries.
• Support system integration and data reconciliation.

Skills

Canadian payroll

ADP Workforce Now

HRIS

Advanced Excel

Stakeholder communication

Process improvement

Education

Business Administration

PCP/PLP certified

Tools

Oracle ERP

Job description

• Data Integration & Reconciliation

JOB DESCRIPTION

We are seeking a Payroll Specialist to join a dynamic and fast-growing global organization undergoing significant transformation across systems and operational processes

This role will be supporting high-volume Canada and U.S. payroll operations within a fast-paced, transforming global environment. Responsible for accurate, timely payroll execution, with strong focus on ADP Workforce Now, system integration, tax compliance, and operational excellence.

Salary Range - $70,000- $80,000

Responsibilities

Key Responsibilities

• Payroll Processing & Compliance
• Process bi-weekly payroll across Canada and U.S. (hourly and salaried)
• Validate payroll data (earnings, deductions, garnishments, adjustments)
• Assist on year-end and statutory reporting (T4, RL-1, W-2, accruals)
• Ensure compliance with internal controls, policies, and regulations
• Maintain strict confidentiality of sensitive employee data
• Data Integration & Reconciliation
• Import, balance, and validate timekeeping data into payroll systems
• Process pensions, RRSP/401(k), and employer contributions
• Reconcile payroll, vendor, and benefit deductions; resolve discrepancies
• HR & Stakeholder Coordination
• Partner with HR on employee data changes (hires, terminations, updates)
• Support inquiries from employees and internal stakeholders
• Coordinate special payments, bonuses, and off-cycle runs
• Projects & Continuous Improvement
• Support payroll projects (data validation, UAT, system integration)
• Maintain SOPs, desktop procedures, KPIs, and issue logs
• Contribute to process improvements and system optimization initiatives

Qualifications

Skills & Competencies

• Payroll Expertise: Strong Canadian payroll knowledge; foundational U.S. payroll
• Systems: Advanced ADP Workforce Now; strong HRIS and Excel capability
• Execution: High-volume accuracy under tight deadlines
• Collaboration: Clear communication and strong stakeholder alignment
• Ownership: Organized self-starter with accountability for delivery
• Continuous Improvement: Curious, proactive, and change-adaptive

Qualifications & Experience

• 3+ years high-volume Canadian payroll experience; 1+ year U.S. exposure
• Experience in complex environments (e.g., Mining or Manufacturing preferred)
• Advanced ADP WFN; Oracle ERP exposure is an asset
• Post-secondary education in Business Administration or related area ; PCP/PLP certified preferred