Payroll Administrator

Fuze HR Solutions; Mississauga; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Pension Plan with company matching

Short- and long-term disability, life,

Job summary

Fuze HR Solutions is seeking a Payroll & Benefits Administrator to manage full-cycle payroll and benefits across Canadian entities. You will collaborate with HR, Finance and leadership to ensure compliant, timely processing and reporting, while maintaining strong controls and data integrity.

The role requires 1–3 years of payroll experience, knowledge of Canadian payroll tax and legislation, and proficient Excel usage. On-site position with a focus on accuracy and process improvements.

Qualifications

• College degree in Human Resources or Business Administration or equivalent.
• 1-3 years of payroll and benefits administration experience.
• Strong time management and prioritizing skills.
• Working knowledge of ADP is preferred but not required.
• Strong work ethic and ability to be a team player.
• Working knowledge of Microsoft Office, especially Excel.
• Multi-provincial payroll experience is required.
• Knowledge of Canadian payroll tax and employment legislation.
• Ability to handle confidential information with discretion.

Responsibilities

• Prepare and submit certified payroll reports and support process improvements.
• Support biweekly Canadian payroll processing including data entry and reporting.
• Conduct regular payroll data audits for accuracy and integrity.
• Ensure compliance with wage, hour, tax regulations, and union agreements.
• Calculate, withhold, and remit union dues per agreements and regulations.
• Assist Finance with monthly journal entries related to payroll.
• Process biweekly payroll for hourly and salaried staff.
• Perform biweekly payroll reconciliations and support monthly reporting.
• Support harmonization of payroll platforms and year-end reporting (T4s, etc.).
• Provide payroll and benefits support to employees and ad hoc reporting to leadership.

Skills

Time management

Prioritization

Team player

Confidentiality

Education

College degree in HR or Business Administration

Tools

ADP

Microsoft Excel

Job description

The Payroll & Benefits Administrator plays a critical role in ensuring the accurate, compliant, and timely administration of payroll and employee benefits across the Canadian entities. As a key partner to Human Resources, Finance, and regional leadership teams, this individual will support payroll operations, statutory compliance, benefits management, and related reporting activities while maintaining strong internal controls and a high level of data integrity.

The successful candidate will be responsible for the full cycle of payroll processing, employee benefits administration, and payroll-related reporting. In addition, they will identify and implement opportunities to improve processes, enhance system efficiencies, and strengthen payroll controls. Acting as the primary point of contact for payroll-related inquiries, this individual will ensure payroll data is accurate, complete, and processed in accordance with applicable legislation, company policies, and organizational standards.

Key Responsibilities:

• Prepare and submit certified payroll reports, ensuring accuracy and compliance with prevailing wage requirements; support ongoing process improvements.
• Support biweekly Canadian payroll processing, including data entry, validation, and reporting.
• Conduct regular audits of payroll data to ensure accuracy, completeness, and integrity.
• Ensure compliance with all applicable wage and hour legislation, tax regulations, union agreements, and company policies.
• Perform accurate calculation, deduction, and remittance of union dues in accordance with collective agreements and regulatory requirements.
• Assist Finance with the preparation of monthly journal entries related to payroll.
• Process biweekly payroll for hourly (union and non-union) and salaried employees.
• Perform biweekly payroll reconciliations and support monthly reporting requirements.
• Support the harmonization and standardization of payroll platforms and processes across entities.
• Prepare and complete year end reporting, T4’s and T2200 etc.
• Provide support to employees regarding payroll, time and attendance, and benefits-related inquiries
• Provide timely ad hoc reports as required by senior leadership and other departments.
• What You Will Need:
• College degree in Human Resources or Business Administration or equivalent
• 1-3 years of experience in payroll and benefits administration
• Strong time management and prioritizing skills
• Working knowledge of ADP but not required
• Must possess a strong work ethic and be a team player
• Strong working knowledge of Microsoft Office Suite especially Excel
• Multi-provincial payroll experience required
• Working knowledge Canadian payroll tax and employment legislation
• Ability to deal with difficult, sensitive and confidential information

What We Offer:

• Pension Plan with company matching
• Short- and long-term disability, life, and accidental insurance