Payroll Lead

Winchesters; Toronto; On-site; CAD 80,000 - 110,000; Full time

Job summary

Winchesters is seeking an experienced Payroll Lead to join the HR team in Toronto, Ontario. You will own end-to-end payroll across multiple Canadian entities, applying extensive ADP Workforce Now expertise and strong knowledge of Canadian payroll legislation.

You will manage year-end processes, reconciliations, ROEs, and statutory filings, while maintaining accurate records and providing timely, clear responses to inquiries.

Qualifications

• 5+ years of progressive Canadian payroll experience.
• Strong knowledge of Canadian payroll legislation including CRA requirements, CPP, EI and income tax.

Responsibilities

• Own end-to-end payroll processing across multiple entities in Canada.
• Ensure timely and accurate payment to employees, contractors, and payees.
• Process salary increases, bonuses and payroll adjustments per instructions.
• Set up new payrolls and manage closures.
• Prepare and file statutory documents and remittances (ROEs, taxes).
• Manage Employer Health Tax (EHT) and benefits administration.
• Respond to CRA inquiries; maintain payroll records for audits.
• Prepare payroll journal entries and GL reconciliations.
• Produce monthly, quarterly and annual payroll reports.
• Lead quarterly and year-end balancing, including T4s and T4As.
• Support internal/external audits with accurate payroll information.
• Administer pension and benefits contributions and maintain records.
• Respond to payroll inquiries from employees and stakeholders.
• Collaborate with HR to drive payroll process improvements.

Skills

Canadian payroll

Attention to detail

Cross-functional collaboration

Tools

ADP Workforce Now

Job description

Our client is a well-established organization seeking an experienced Payroll Lead to join their HR team. This is an excellent opportunity for a seasoned payroll professional who is ready to take greater ownership of the payroll function and continue developing toward a future management-level role.

Working closely with the HR team, the Payroll Lead will take ownership of end-to-end payroll across multiple Canadian entities. The successful candidate will bring extensive hands-on experience with ADP Workforce Now, strong knowledge of Canadian payroll legislation, and proven experience managing multiple payroll cycles, year-end processes, reconciliations and statutory requirements.

Responsibilities

• Own end-to-end payroll processing across multiple Canadian entities, from payroll preparation through to final review and audit of payroll reports.
• Ensure employees, contractors and other payees are paid accurately and on time.
• Process salary increases, bonus payments and other payroll adjustments in accordance with approved instructions.
• Set up new payrolls and manage payroll closures as required.
• Prepare and process statutory documentation, filings and remittances, including ROEs, income tax requirements and other payroll-related remittances.
• Manage Employer Health Tax (EHT) and other earnings and deduction administration.
• Respond to CRA inquiries and maintain accurate payroll records in accordance with statutory and audit requirements.
• Prepare payroll journal entries and support general ledger reconciliations.
• Produce monthly, quarterly, annual and ad hoc payroll reporting.
• Lead quarterly and year-end payroll balancing and reconciliations, including T4s and T4As.
• Support internal and external audits by providing accurate and well-documented payroll information.
• Administer pension and benefits contributions and maintain accurate records.
• Respond to payroll inquiries from employees and internal stakeholders in a clear and timely manner.
• Partner closely with the HR team and contribute to payroll process improvements.

Requirements

• 5+ years of progressive Canadian payroll experience.
• Extensive hands-on experience with ADP Workforce Now is required.
• Strong knowledge of Canadian payroll legislation, including CRA requirements, CPP, EI, income tax, ROEs and provincial Employment Standards.
• Working knowledge of Ontario Employer Health Tax (EHT), pension and benefits administration.
• Proven experience managing quarterly and year-end payroll processes, including T4s, T4As and reconciliations.
• Experience supporting internal and external audits and responding to CRA inquiries.
• Solid understanding of accounting principles, payroll journal entries and general ledger reconciliations.
• Strong attention to detail with a high level of discretion and confidentiality.
• Strong communication and interpersonal skills, with the ability to work collaboratively within a professional corporate environment.
• Ability to manage competing deadlines and remain organized during high-volume periods such as year-end.