Part-Time Office & Project Administrator

BAUER Foundations Canada Inc.; Oakville; On-site; CAD 30,000 - 39,000; Part time

Job summary

BAUER Foundations Canada Inc. is seeking a Part-Time Office Administrator to support day-to-day operations and assist leadership, project teams, estimating, and business development.

The role requires strong organizational skills and the ability to work independently in a fast-paced, project-based environment. You will handle reception, scheduling, travel, invoicing, and document control while coordinating onboarding, meetings, and internal communications.

Qualifications

• 3+ years of administrative experience; experience in construction or project-based environment preferred.
• Post-secondary education in Business Administration, Office Administration, or related field is an asset.
• Proficient in Microsoft Office; strong organizational and communication skills.

Responsibilities

• Provide administrative support to Eastern Canada operations and project teams.
• Manage office reception, communications, including phone, email and inquiries.
• Coordinate office supplies, facilities, maintenance, and equipment needs.
• Coordinate meetings, calendars, travel, and office logistics as required.
• Take meeting minutes and track action items for operations meetings.
• Maintain organized filing systems and accurate document control.
• Process invoices, track office expenses, and support budgeting activities.
• Organize office events, meetings, and internal communications.
• Support onboarding activities, workspace setup and equipment coordination.
• Collect weekly employee timesheets and submit to Head Office per payroll deadlines.
• Provide administrative support to Project Managers, Estimators, and Project Administrators.
• Assist with regional reporting, documentation, and initiatives as required.
• Support Business Development by maintaining CRM data, client lists, and opportunity tracking.
• Coordinate registration for conferences, trade shows, and networking events.
• Support LinkedIn, website, and social media updates related to Business Development.
• Assist with prequalification submissions and maintaining project sheets and resumes.

Skills

Strong organizational skills

Excellent communication and Inter-PERs

Attention to detail

Education

Post-secondary education in Business Administration or Office Administration

Tools

Microsoft Office

CRM systems

Construction PM systems

Job description

BAUER Foundations Canada Inc. is seeking a Part-Time Office Administrator to support day-to-day operations and assist leadership, project teams, estimating, and business development.

The role requires strong organizational skills and the ability to work independently in a fast-paced, project-based environment. You will handle reception, scheduling, travel, invoicing, and document control while coordinating onboarding, meetings, and internal communications.