Front Office Coordinator & Project Admin (Hybrid)

BPA; Ottawa; Hybrid; CAD 34,000 - 43,000; Full time

Benefits offered by this job

37.5-hour workweek

Hybrid work policy

Overtime compensation

Group insurance

Job summary

BPA is seeking an Administrative Assistant – Reception for our Kanata office in Ottawa. You will be the first point of contact for employees, clients, visitors, and partners, and provide essential administrative support to project managers, directors, and teams.

The role involves office operations, expense processing, and onboarding new employees, with opportunities to learn administrative activities related to engineering projects.

Qualifications

• College diploma in administration or equivalent experience.
• 1–3 years in reception, customer service, or administrative support.
• Excellent interpersonal and customer service skills.
• Fluent English; French is an asset.

Responsibilities

• Welcome clients, visitors, suppliers, and employees and create a professional, friendly experience.
• Answer calls and inquiries and direct to the appropriate person.
• Support day-to-day operations and respond to employee requests.
• Keep meeting rooms, reception and common areas organized and welcoming.
• Coordinate office supplies and other day-to-day needs.
• Support project managers and directors with administrative tasks, contracts, and purchase orders.

Skills

Reception

Customer service

Administrative support

Multitasking

Office coordination

Education

College diploma in administration

Tools

Microsoft Office 365

Job description

BPA is seeking an Administrative Assistant – Reception for our Kanata office in Ottawa. You will be the first point of contact for employees, clients, visitors, and partners, and provide essential administrative support to project managers, directors, and teams.

The role involves office operations, expense processing, and onboarding new employees, with opportunities to learn administrative activities related to engineering projects.