Part-Time Office & Operations Coordinator — In-Office & Growth

Clear Results; Kingston; On-site; CAD 32,000 - 34,000; Part time

Job summary

Clear Results, on behalf of Holleford Homes, seeks an Office Administrator / Operations Coordinator to keep projects organized, schedules tight, and systems humming. This part-time, in-office role grows with you into full-time as the business expands, offering hands-on involvement with renovation and design teams and direct impact on client experiences.

You’ll coordinate files, permits, documentation, and communications, while supporting bookkeeping prep and daily operations using tools like

Qualifications

• Strong organizational skills and ability to manage multiple projects.
• Experience coordinating schedules, permits, and documentation.
• Proactive communicator with clients, suppliers, and team members.

Responsibilities

• Create organized systems, files, and processes to keep projects running smoothly.
• Support project managers and designers with scheduling, documentation, permits, and administrative coordination.
• Prepare information for bookkeeping and maintain organized financial records using JobTread, QuickBooks Online, and Xero.
• Provide warm, professional communication with clients, suppliers, and trade partners.
• Assist with SOPs, documentation, and process improvements as business grows.

Skills

Organization

Scheduling

Communication

Documentation

Tools

JobTread

QuickBooks Online

Xero

Microsoft Office

Google Workspace

Job description

Clear Results, on behalf of Holleford Homes, seeks an Office Administrator / Operations Coordinator to keep projects organized, schedules tight, and systems humming. This part-time, in-office role grows with you into full-time as the business expands, offering hands-on involvement with renovation and design teams and direct impact on client experiences.

You’ll coordinate files, permits, documentation, and communications, while supporting bookkeeping prep and daily operations using tools like