Office Coordinator

Higginson Consulting Ltd.; Area C (Cobble Hill); On-site; CAD 50,000 - 55,000; Full time

Benefits offered by this job

Casual dress code

Dental care available

Extended health care available

On-site parking available

Paid time off

Job summary

Higginson Consulting is seeking an Office Coordinator in Cobble Hill, BC, to manage daily office activities and support multiple project teams. The role emphasizes document handling, task tracking, and general administrative support in a fast-paced environment.

You will interact with several departments, maintain organized records, and ensure smooth office operations while supporting engineering design projects for commercial, institutional, and residential clients.

Qualifications

• Secondary school diploma and additional training in office coordination/administration.
• Office: 5–10 years of experience in a similar role.
• Strong MS Office/Teams skills are required.
• Experience with CRM and ERP systems is preferred.
• Proficient in clear written and spoken English.

Responsibilities

• Review and manage office documents and records.
• Update and assign employee task lists.
• Support multiple divisions with office coordination tasks.
• Maintain organized work areas and follow quality procedures.
• Handle email correspondence and filing.
• Greet visitors and assist clients and suppliers.

Skills

Office coordination

Attention to detail

English communication

CRM proficiency

ERP proficiency

Education

Secondary school diploma

Additional training in office coordination or administration

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

CRM systems

ERP software

Job description

The Office Coordinator position at Higginson Consulting handles office operations while maintaining organizational systems for multiple teams. The job requires document handling, task list management, administrative assistance, and operational support for office activities. The position supports projects which involve structural engineering design work.

The company offers employees an active workplace environment which enables them to complete various assigned tasks and work on multiple projects. The job requires employees to interact with different departments while maintaining office organization throughout their unpredictable work schedule.

Higginson Consulting provides engineering services to commercial and institutional and residential customers throughout North America. The firm values professionalism and organizational skills together with a positive workplace environment. The complete job information can be found in the official job posting which readers should refer to.

Company Name : Higginson Consulting
Location : Cobble Hill, BC, Canada
Salary : $50,000 – $55,000
Job Type : Full Time
Start date : As soon as possible
Benefits : Casual dress code, dental care available, extended health care available, on-site parking available, paid time off given

Job Description

• An Office Coordinator helps manage daily office activities and administrative processes.
• Full time permanent role based on-site in Cobble Hill, British Columbia.
• Regular day shift schedule from Monday to Friday.
• The position supports multiple company divisions and project teams.
• Work takes place in a fast paced office environment with many small details to manage.
• Tasks may include document handling, task tracking, and general office coordination.

Responsibilities

• Review office documents and maintain organized records.
• Update employee task lists and assign new tasks when required.
• The team needs to work on urgent tasks while we keep track of our daily office work.
• The team needs to perform office tasks which include typing documents and organizing files and bringing files into the system and handling email correspondence.
• The staff members welcome visitors while they provide support to clients and suppliers and subcontractors.
• Support different company divisions with office coordination tasks.
• Maintain organized work areas and follow quality control procedures.
• Follow safe and ethical work practices within the office.

Requirements

• Secondary school diploma.
• Additional training in office coordination or administration.
• The candidate has between five to ten years of office work experience.
• The candidate possesses advanced skills in Microsoft Outlook Word Excel and Teams.
• The candidate’s work experience includes using both CRM systems and ERP software systems.
• The candidate demonstrates strong focus abilities which enable him to complete work following established procedures.
• The candidate can perform well in both spoken and written English communication.
• The candidate’s experience with residential construction projects provides valuable assistance.
• Experience with accounting or PDF software is helpful.