Office Coordinator - Temporary

Gensler; Vancouver; On-site; CAD 46,000 - 58,000; Full time

Job summary

Gensler Vancouver is seeking an Office Coordinator to ensure smooth day-to-day operations, maintain a welcoming, polished workplace, and support a high-performing team.

You will manage front desk and facilities tasks, keep common areas, conference rooms, and kitchens client-ready, assist with onboarding, workspace setup, moves, and basic office services for 25+ staff.

Qualifications

• This is a full-time, temporary role.

Responsibilities

• Serve as primary support for front desk and office coordination functions, assisting with visitor hospitality, phone coverage, and daily office operations as needed.
• Maintain the overall appearance, organization, and functionality of the office, ensuring common areas, conference rooms, workspaces, pantries, kitchens, and the Materials Library remain clean, organized, and client-ready at all times.
• Provide a full range of office operations and facilities support for an office of 25+ team members.
• Assist with employee onboarding, including workspace setup, office tours, and ensuring a seamless new hire experience.
• Support staff with office moves, seat changes, workstation setup, laptop imaging, equipment installation, and relocation of office items as needed.
• Monitor, organize, and replenish office, pantry, and workplace supplies, while coordinating

Job description

Your Role

As the Office Coordinator, you will play a key role in ensuring the smooth day-to-day operation of our office while maintaining a welcoming, polished, and high-performing workplace environment. This position combines facilities coordination, office operations, administrative support, and employee experience responsibilities. You will help create an organized and efficient workspace for our team, support leadership with administrative tasks, and contribute to a positive experience for employees, clients, and visitors.

• This is a full-time, temporary role.

What You Will Do

• Serve as primary support for front desk and office coordination functions, assisting with visitor hospitality, phone coverage, and daily office operations as needed.
• Maintain the overall appearance, organization, and functionality of the office, ensuring common areas, conference rooms, workspaces, pantries, kitchens, and the Materials Library remain clean, organized, and client-ready at all times.
• Provide a full range of office operations and facilities support for an office of 25+ team members.
• Assist with employee onboarding, including workspace setup, office tours, and ensuring a seamless new hire experience.
• Support staff with office moves, seat changes, workstation setup, laptop imaging, equipment installation, and relocation of office items as needed.
• Monitor, organize, and replenish office, pantry, and workplace supplies, while coordinating