Office Administrator

Bjurstrom Carpentry Ltd; Ottawa; On-site; CAD 38,000 - 52,000; Full time

Job summary

Bjurstrom Carpentry Ltd. in Ottawa is seeking a Full-Time Office Administrator to be the operational hub of our growing team. The role covers operations, sales support, recruitment, and finance tasks to keep projects moving.

You should have at least 2 years in office administration, solid English communication, and proficiency with MS Office. We value organization, proactive problem-solving and a customer-first mindset.

Qualifications

• 2+ years in business/office administration (construction-related experience is a major plus).
• Proficient in MS Office and standard office procedures.
• Strong English communication with a customer-first mindset.
• Organized, discrete, and proactive attitude.

Responsibilities

• Oversee daily office operations and admin tasks across departments.
• Respond to client inquiries, schedule estimators, and assist with social media.
• Coordinate hiring for carpenters and apprentices, and onboard safety for new hires.
• Track receipts, invoices, and basic job costing reporting.

Skills

Organizational skills

Customer-first mindset

Proactive problem solving

Tools

MS Office

Office equipment

Job description

Are you an organized, proactive professional who thrives in a fast-paced environment? Bjurstrom Carpentry Ltd. is looking for a Full-Time Office Administrator to be the operational hub of our growing team.

Schedule: Full-time, Monday–Friday (7:00 AM – 4:30 PM)

What You’ll Do

As our Office Administrator, you will keep our day-to-day operations running smoothly across all departments:

• Operations & Admin: Manage office equipment, inventory, and incoming/outgoing mail. Help create and update office policies to make work easier for everyone.
• Sales & Estimating: Respond to incoming client inquiries, gather project details, and schedule appointments for estimators. Assist with social media management.
• Construction & Recruitment: Organize job site/vendor documents, coordinate hiring for carpenters and apprentices, and handle new-hire safety onboarding.
• Finance Support: Maintain receipt tracking, invoices, job-code labeling, and basic reporting.

What We’re Looking For

• Experience: 2+ years in business/office administration (construction-related experience is a major plus!).
• Skills: Proficient in MS Office, standard office equipment, and basic accounting/office procedures.
• Communication: Exceptional English communication skills with a customer-first mindset.
• Attitude: Proactive problem solver, highly organized, discrete, and possesses a positive attitude.

Why Join Bjurstrom Carpentry?

We value clear communication, a supportive team culture, and continuous operational growth. You won’t just be filing papers—you’ll play a critical role in shaping our business processes and keeping our projects moving forward successfully.