Dynamic Office Coordinator: Admin, HR & Ops

Ingenuity; Oakville; On-site; CAD 50,000 - 65,000; Full time

Benefits offered by this job

Full benefits

Job summary

Ingenuity Development in Oakville, ON is seeking a full-time Office Coordinator to support the efficient operation of our Oakville head office. This hands-on role reports to the Human Resources Leader and offers a competitive salary plus full benefits.

You will manage day-to-day administration, coordinate HR tasks, IT/telephony liaison, and help with insurance, fleet, and safety programs. The ideal candidate has 3–5 years of relevant experience and strong organizational and communication skills.

Qualifications

• Three to five years of experience in office administration, office coordination, human resources support, or operations support.
• Post-secondary certificate, diploma, or degree in office administration, business administration, human resources, or a related field would be an asset.
• Strong organizational, prioritization, and time management skills.
• Excellent verbal and written communication skills.
• Current valid driver's license and ability to travel occasionally.

Responsibilities

• Answer general telephone inquiries professionally and direct inquiries to the appropriate team members.
• Greet clients, suppliers, and visitors in a professional and welcoming manner.
• Prepare correspondence, reports, and presentations as required.
• Coordinate day-to-day office operations, including supplies, facility maintenance, and inventory.
• Support HR in maintaining personnel files and onboarding for new employees.
• Coordinate administrative aspects of employee engagement initiatives and appraisal processes.
• Maintain Health & Safety training records and coordinate with partners to schedule trainings.
• Coordinate insurance policies, fleet records, and telephony services.
• Provide limited executive support, including scheduling meetings and drafting correspondence.

Skills

Office admin

Organizational skills

Communication

MS Office

Education

Post-secondary certificate in office administration

Tools

Microsoft 365

Job description

Ingenuity Development in Oakville, ON is seeking a full-time Office Coordinator to support the efficient operation of our Oakville head office. This hands-on role reports to the Human Resources Leader and offers a competitive salary plus full benefits.

You will manage day-to-day administration, coordinate HR tasks, IT/telephony liaison, and help with insurance, fleet, and safety programs. The ideal candidate has 3–5 years of relevant experience and strong organizational and communication skills.