Order Entry Clerk

Teknion-Ltd; Toronto; On-site; CAD 46,000 - 56,000; Full time

Job summary

Teknion is seeking a data entry/order processing specialist to verify and enter purchase orders into the operating system, ensuring accuracy and complete documentation. The role includes handling change orders and maintaining BOM documentation with required pricing requests and drawings when needed.

Candidates should have post secondary education or equivalent experience, strong keyboard and data entry skills, and the ability to work in a fast-paced environment while collaborating with the team.

Qualifications

• Post secondary education or equivalent experience.
• Experience with Alpha and Numeric coding.
• Excellent keyboard skills.
• Strong oral and written communication.
• Strong organizational skills.
• Detail oriented.
• Ability to multi-task in a fast paced environment.
• Ability to work independently and within a team.
• Computer literate, including word processing, spreadsheets, e-mail, MRP system, and network usage.
• Knowledge of the office furniture industry, or the manufacturing environment is an asset.
• Excellent product knowledge.

Responsibilities

• Process a minimum of 150 orders per week.
• Enter a minimum of 4500 line items per week.
• Process a minimum of 75 Change Orders per week.
• Verify PO accuracy and ensure proper transfer into the operating system.
• Enter orders into the system in a timely and efficient manner.
• Provide reports and statistics on order entry related issues.

Skills

Data entry

Alpha-numeric coding

Keyboard skills

Communication skills

Organizational skills

Detail oriented

Multi-tasking

Teamwork

Computer literacy

MRP system

Word processing

Spreadsheets

Email

Network usage

Office furniture knowledge

Education

Post secondary education or equivalent experience

Tools

MRP system

Word processing

Spreadsheets

Email

Network usage

Job description

This incumbent is accountable for receiving and verifying written information on purchase orders, as well as ensuring that the appropriate back up documentation is attached to all orders. This incumbent is responsible for confirming that all purchase orders contain the necessary codes, as well as entering purchase order information into the operating system so that the order can be processed. In addition, this position is responsible for the accurate entry of "Change Orders", that are submitted for processing against an order file.

SPECIFIC ACCOUNTABILITIES

• This incumbent is accountable for verifying the accuracy of all information on a purchase order, as well as ensuring that the manual or electronic transfer of the purchase order into the operating system is accurate in order to generate a complete acknowledgement form.
• This position is responsible for accurately entering all orders into the operating system in a timely and efficient manner.
• This incumbent is accountable for ensuring that the bill of materials, for all special products, include a current Price Request, as well as a proper manufacturing drawing if required.
• This position is responsible for assisting other team members with any order entry or procedure related questions.
• This incumbent is accountable for processing all customer orders consistent with the internal procedures outlined in Teknion's Internal Operations Manual.
• This position is responsible for processing changes to original orders, at customers request.
• This incumbent is responsible for providing reports and statistical information on order entry related issues.

QUALIFICATIONS / EDUCATIONAL REQUIREMENTS

• Post secondary education or equivalent experience.
• Must have previous Data entry experience with both Alpha and Numeric coding.
• General office experience
• Excellent keyboard skills are a necessity (Speed and Accuracy)
• Strong oral and written communication skills
• Strong organizational skills
• Detail oriented
• Ability to multi-task in a fast paced environment that is deadline oriented
• Ability to work independently and within a team environment
• Computer literate, including word processing, spread sheet programs, e-mail, MRP system, and network usage
• Knowledge of the office furniture industry, or the manufacturing environment is an asset
• Excellent product knowledge

1. Process a minimum of 150 orders per a week.
2. Enter a minimum of 4500 line items per a week.
3. Process a minimum of 75 Change Orders per a week.

The expected base salary range for this position $46,000 - $56,000. Final base salary offers will reflect an assessment of the selected candidate's skills, demonstrated competencies, and adherence to our internal pay equity framework.

Teknion is committed to supporting a culture of diversity and accessibility across the organization, starting with the hiring process. It is our priority to remove barriers to provide equal access to employment and support a diverse workforce. Teknion welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. All information received in relation to accommodation will be kept confidential.

By applying for a position with Teknion, you understand that, should you be made an offer, it will be contingent on your undergoing and successfully completing a background check consistent with Teknion's employment policies. Background checks may include some or all the following based on the nature of the position: SSN/SIN validation, education verification, employment verification, credit check and criminal check. You will be notified during the hiring process which checks are required by the position.