Operations & Inventory Coordinator

IotKinect Inc; Victoria; On-site; CAD 30,000 - 39,000; Full time

Benefits offered by this job

Health, dental and vision coverage (50

Professional development budget

Learning resources

Job summary

IoTKinect Inc. is seeking an organized, detail-driven Operations & Inventory Coordinator in Victoria, BC, to own order processing, inventory integrity, software administration, and executive support.

This front-desk role anchors workflows, protects revenue, and keeps the sales team responsive. You will handle processing, pricing, and inventory data, coordinate with Sales for quotes, manage software configurations, and support receiving and travel bookings for executives.

Qualifications

• Strong administrative and organizational abilities with meticulous attention to detail.
• Comfort with learning and administering business software.
• Ability to manage competing priorities and balance pricing/system work with front-desk responsiveness.
• Clear, professional communication with customers, couriers, vendors and internal teams.
• Experience with order processing, quoting, or POS systems; prior inventory/system administration is a plus.

Responsibilities

• Process incoming orders and POS requests accurately and on time.
• Coordinate with Sales on quotes with same-day turnaround for standard items.
• Maintain item master data, costs and sale pricing; execute price updates.
• Run weekly pricing audits and maintain a change log with a reviewer in Sales Ops or Finance.
• Own configuration and maintenance for inventory/order software; escalate issues to IT and vendors.
• Coordinate with Receiver for hardware receiving into inventory when gaps occur.
• Book travel for the CEO and VP; greet couriers and triage inquiries at front desk.

Skills

Administrative skills

Detail oriented

Communication

Prior inventory experience

Ordering/quoting/ POS

Software administration

Front desk coordination

Tools

Inventory software

POS systems

Job description

Organized, detail-driven operations professional to own order processing, inventory/pricing integrity, system administration, and executive support. High-trust, high-ownership role protecting revenue and keeping sales responsive.

IoTKinect is looking for an organized, detail-driven Operations & Inventory Coordinator to become the operational backbone of our business. Anchored at the front desk, you will own the workflows that keep our orders moving, our pricing accurate, and our sales team fast: order processing, inventory and pricing integrity, inventory software administration, and inside sales support, along with executive travel booking and bank deposit checks.

This is a high-trust, high-ownership role — you will be the single accountable owner for functions that currently sit across several people, and your accuracy and follow-through will directly protect revenue and keep our sales team responsive.

• Process incoming orders and POS requests accurately and on time
• Coordinate with the Sales team on quotes, targeting same-day turnaround for standard items
• Maintain item master data, costs, and sale pricing, including system-wide price updates
• Run weekly pricing audits and maintain a change log with a secondary reviewer in Sales Ops or Finance

System Administration

• Own configuration, user permissions, and routine maintenance for our inventory/order software
• Escalate technical issues to vendors or IT and see them through to resolution

Receiving Support

• Coordinate with our Receiver and perform hardware receiving into inventory when coverage gaps occur

Executive Support

• Book travel for the CEO and VP

Front Desk Coverage

• Greet couriers and occasional walk-ins
• Triage inbound inquiries to Sales or Operations
• Primary receiving stays with our Receiver — this role backfills only as needed
• Finance retains reconciliation and accounting — this role handles deposit checks, not ledger management
• Strong administrative and organizational skills with proven attention to detail
• Comfort learning and administering business software
• Ability to manage competing priorities, balancing focused pricing/system work with front-desk responsiveness
• Clear, professional communication with customers, couriers, vendors, and internal teams
• Experience with order processing, quoting, or POS systems
• Prior inventory system administration or sales operations experience
• Competitive Compensation: CAD $22–$28 per hour, based on experience
• Full-Time Position: 37.5 hours per week
• Health, dental, and vision coverage (50/50 cost-sharing)
• Professional development budget and learning resources
• Collaborative Culture: Innovative team environment at the cutting edge of IoT technology

IoTKinect is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.