operations officer - administration

Hercules Moving Company INC; Toronto; On-site; CAD 45,000 - 65,000; Full time

Job summary

Hercules Moving Company INC is seeking an experienced administrative supervisor for their Toronto location. The role focuses on implementing and evaluating admin procedures, coordinating office services, and guiding staff across a small team.

Candidates should have 3–5 years of relevant experience, strong MS Office skills, and familiarity with ERP and payroll software. This on-site position requires attention to detail and reliability in a fast-paced environment.

Qualifications

• Minimum education: secondary school graduation certificate.
• 3–5 years of experience required.
• On-site work; no remote option.

Responsibilities

• Implement new administrative procedures.
• Review and evaluate new administrative procedures.
• Delegate work to office support staff.
• Establish work priorities and ensure procedures are followed and deadlines are met.
• Carry out administrative activities of establishment.
• Coordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services.
• Assist in the preparation of operating budget and maintain inventory and budgetary controls.
• Assemble data and prepare periodic and special reports, manuals and correspondence.
• Perform data entry.
• Train staff.
• Oversee and co-ordinate office administrative procedures.
• Resolve conflict situations.
• Oversee payroll administration.

Skills

Interpersonal skills

Oral communication

Written communication

Time management

Multitasking

Attention to detail

Organizational skills

Reliability

Team player

Problem solving

Education

Secondary (high) school graduation certificate

Tools

Electronic scheduler

ERP software

MS Project

QuickBooks

Spreadsheet

Accounting software

Human resources software

MS Excel

MS Office

MS Word

Job description

Languages

English

Education

• Secondary (high) school graduation certificate

Experience

3 years to less than 5 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Private sector
• Transportation company

Responsibilities

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Oversee payroll administration

Supervision

• 3-4 people

Experience and specialization

Computer and technology knowledge

• Electronic scheduler
• Enterprise resource planning (ERP) software
• MS Project
• Quick Books
• Spreadsheet
• Accounting software
• Human resources software
• MS Excel
• MS Office
• MS Word

Additional information

Transportation/travel information

• Willing to travel

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Integrity
• Team player