Operations Coordinator – Patten Homes | #0071 Thomas Cavanagh Construction

Thomas Cavanagh Construction Limited; Ottawa; On-site; CAD 60,000 - 75,000; Full time

Benefits offered by this job

Family oriented work environment

Attractive compensation for qualified候

Internal growth opportunities

Training and development opportunities

Benefit, Wellness and Pension Plans

Job summary

Patten Homes, part of the Cavanagh Group in Ottawa, is hiring an Operations Coordinator to support the Operations Manager, site teams, and other departments. You will handle purchase orders, data systems, documentation, and production tracking in a fast-paced homebuilding environment.

The ideal candidate is highly organized, detail-oriented, and proficient with ERP systems. You will coordinate between office and field teams, contributing to efficient project delivery and continuous process

Qualifications

• 2–4 years of experience in an administrative, operations, construction, purchasing, or coordination role.
• Experience in residential construction or homebuilding is an asset.
• Strong computer skills and experience with ERP, project management, or other business systems.
• Experience with Newstar is an asset.
• Strong attention to detail and accuracy with data and documentation.
• Excellent organizational and time-management skills with the ability to manage multiple priorities.
• Strong communication and follow-up skills.
• Comfortable working with both office-based and field teams.
• Ability to identify problems, take initiative, and follow tasks through to completion.

Responsibilities

• Prepare, issue, and maintain Purchase Orders (POs) in accordance with company processes.
• Assist site teams with PO requirements, documentation, vendor information, and general operational needs.
• Track outstanding POs and help resolve discrepancies or missing information.
• Support the Operations Manager and site teams with day-to-day administrative and operational requirements.
• Assist with operational data entry, reporting, and system maintenance.
• Support ERP implementation and system setup activities, incl. data validation and workflow setup.
• Maintain accurate operational information within company systems.
• Assist users with system questions and identify opportunities to improve processes.

Skills

Administrative experience

Operations coordination

Construction industry exposure

ERP systems

Newstar

Tools

Newstar

Job description

For more than 25 years, Patten Homes has been building thoughtfully designed homes and communities across the Ottawa region.

From the beginning, the focus has never been on building the most homes, it has been on building them well. Every Patten home is created with intention – balancing thoughtful design, lasting quality, and real-world functionality to support the way people live today.

As part of the Cavanagh Group of Companies, Patten Homes is backed by more than 70 years of construction expertise. This foundation brings a depth of knowledge, discipline, and accountability to every community we build. It also reinforces the values that guide our work every day: integrity, quality, teamwork, accountability, community-mindedness, and a commitment to health, safety, and well-being.

Together, these principles shape how we build, how we serve homeowners, and how we continue to grow responsibly.

Overview

The Operations Coordinator provides administrative and operational support to the Operations Manager, site teams, and other departments to help ensure projects and day-to-day operations run efficiently. This role is responsible for purchase order administration, system and data management, documentation, reporting, production tracking, and coordination between the office and field teams.
The ideal candidate is highly organized, detail-oriented, comfortable working with systems and data, and able to manage multiple priorities in a fast-paced homebuilding environment.

Duties and Responsibilities:

Purchase Orders & Operational Support

• Prepare, issue, and maintain Purchase Orders (POs) in accordance with company processes.
• Assist site teams with PO requirements, documentation, vendor information, and general operational needs.
• Track outstanding POs and assist with resolving discrepancies or missing information.
• Support the Operations Manager and site teams with day-to-day administrative and operational requirements.

Systems & Data Management

• Assist with operational data entry, reporting, and system maintenance.
• Support ERP implementation and system setup activities, including data validation, document management, and workflow setup.
• Maintain accurate and up-to-date operational information within company systems.
• Assist users with system-related questions and identify opportunities to improve processes and system functionality.

Production & Scheduling Support

• Assist with production tracking and provide updates to schedules and project information.
• Coordinate information between site teams, operations, purchasing, accounting, and other departments.
• Monitor and maintain operational schedules, templates, reports, and tracking tools.
• Assist with identifying outstanding items and following up with the appropriate team members.

Documentation & Process Improvement

• Coordinate and maintain organized operational documentation, records, templates, and reports.
• Ensure documentation is accurate, current, and easily accessible.
• Assist with process documentation and continuous improvement initiatives.
• Help identify opportunities to improve efficiency, communication, and consistency across operational processes.

Communication & Administration

• Provide administrative support for operational meetings, including preparing agendas, recording action items, and tracking follow-ups.
• Assist with project tracking and ensure outstanding items are communicated and followed up on.
• Support communication and coordination between departments as required.
• Maintain a professional and responsive relationship with site teams, vendors, and internal departments.

Requirements:

• 2–4 years of experience in an administrative, operations, construction, purchasing, or coordination role.
• Experience in residential construction or homebuilding is considered an asset.
• Strong computer skills and experience working with ERP, project management, or other business systems.
• Experience with Newstar an asset.
• Strong attention to detail and accuracy when working with data and documentation.
• Excellent organizational and time-management skills with the ability to manage multiple priorities.
• Strong communication and follow-up skills.
• Comfortable working with both office-based teams and field/site personnel.
• Ability to identify problems, take initiative, and follow tasks through to completion.

Cavanagh Employee Benefits:

• Family oriented work environment
• Attractive, competitive compensation for qualified candidates
• Internal growth opportunities
• Training and development opportunities
• Benefit, Wellness and Pension Plans

Wage Range

The salary range for this position in Ontario at the start of employment is expected to be between $60,000 and $75,000 per year. However, the wage offered is based on local job market factors and may vary further depending on factors specific to the selected job candidate, such as job-related knowledge, skills, experience, and other objective business considerations.

We may use AI-enabled tools to support a fair and efficient recruitment process. All results are reviewed by a Recruiter. Please contact Human Resources if you have any questions.

The above statements are intended to describe the general nature and level of work being performed by people assigned to the classification. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.