Operations Coordinator

MNP Executive Search & Professional Recruitment; Newmarket; On-site; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Hands-on role

Career growth

Collaborative culture

Job summary

MCM D’Lusso Construction is seeking an organized and proactive Operations Coordinator to keep projects moving smoothly from office to field. You will coordinate materials, purchasing, deliveries, schedules, documentation, and communications between internal teams and subcontractors.

In a fast-paced environment, you’ll manage competing priorities, track project data in Buildertrend, and support the operations and finance teams on larger projects.

Qualifications

• Post-secondary education in business administration or related field is preferred.
• Experience coordinating operations or project coordination in construction is desirable.
• Familiarity with tile, flooring, or renovation projects is a plus.

Responsibilities

• Coordinate day-to-day office operations and help move projects from estimating through execution.
• Serve as liaison between office, field teams, supervisors, warehouse, subcontractors and suppliers.
• Prepare and track purchase orders and project documentation.
• Plan material deliveries based on project schedules and field needs.
• Maintain project information in Buildertrend and other systems.
• Create reports, trackers, and Excel spreadsheets for operations.
• Identify scheduling or delivery issues and resolve with the team.
• Provide ongoing administrative and project coordination support.

Skills

Excel

Time management

Organizational skills

Communication skills

Problem solving

Multi-tasking

Attention to detail

Team collaboration

Education

Business administration

Construction management

Project management

Tools

Buildertrend

Job description

MCM D’Lusso Construction is a family-run company specializing in premium tile, stone, renovation, and construction finishing services for residential and commercial projects across Collingwood, Barrie, the Greater Toronto Area, and surrounding communities. The company is recognized for precise, durable work and high-quality craftsmanship.

We are seeking an organized and proactive Operations Coordinator to help keep projects moving efficiently from the office to the field. The position will coordinate materials, purchasing, deliveries, schedules, documentation, and communication between internal teams and subcontractors. This role is well suited to someone who thrives in a fast-paced environment, can manage competing priorities, and is interested in growing into broader construction operations or project coordination responsibilities.

YOUR DAY TO DAY

• Coordinate day-to-day office operations and help ensure projects move efficiently from estimating through execution.
• Serve as a key liaison between the office, field teams, site supervisors, warehouse personnel, subcontractors, and suppliers.
• Receive awarded projects from the estimating team and initiate the required operational activities.
• Coordinate the procurement of tile, flooring, raw materials, and other project supplies.
• Prepare, process, and track purchase orders and related project documentation.
• Organize project materials and coordinate with warehouse personnel to ensure items are selected, prepared, and ready for delivery.
• Plan and coordinate material deliveries to job sites based on project schedules and field requirements.
• Collaborate with field project management to develop, maintain, and communicate project schedules.
• Create and maintain project information, documentation, and work packages for subcontractors and materials.
• Contact site supervisors and subcontractors to communicate project start dates, schedules, material requirements, and other relevant information.
• Maintain accurate digital and physical records, including project data, operational documents, purchase information, and supporting materials.
• Update and maintain project information within Buildertrend, ensuring records remain accurate and current.
• Monitor operational activities and follow up with internal and external stakeholders to keep projects progressing as planned.
• Support communication and coordination between operations and finance, particularly for larger projects and Statements of Value.
• Prepare and maintain Excel spreadsheets, reports, trackers, and other operational information as needed.
• Identify scheduling, material, or delivery issues and work with the appropriate team members to resolve them promptly.
• Provide ongoing administrative and project coordination support to the operations team.
• Take on additional operational responsibilities as the company and position continue to grow.

What You Bring

• Post-secondary education in business administration, construction management, project management, or a related field is preferred.
• Previous experience in operations coordination, project coordination, construction administration, or a similar role.
• Experience working in construction, flooring, tile, or another project-based environment is considered an asset.
• Strong proficiency with Microsoft Excel and the ability to create and maintain spreadsheets, trackers, and project-related reports.
• Experience with Buildertrend or similar construction management software is preferred.
• Familiarity with purchase orders, material procurement, delivery coordination, project documentation, and scheduling.
• Strong organizational and time management skills, with the ability to manage multiple projects and competing priorities.
• Ability to shift between tasks, respond to changing priorities, and follow through in a fast-paced environment.
• Strong verbal and written communication skills, with the confidence to coordinate across office teams, field personnel, subcontractors, suppliers, and clients.
• Strong attention to detail and the ability to maintain accurate digital and physical records.
• A practical understanding of project workflows and the coordination required to move projects from estimating into execution.
• Proactive problem-solving skills and the ability to identify operational issues before they affect project timelines.
• Reliable, collaborative, and comfortable taking ownership of responsibilities.
• Positive, coachable, and adaptable, with an interest in growing into broader operations or project management responsibilities.

What’s In It For You

• Opportunity to join a growing, family-run construction company with a collaborative and fast-paced culture.
• A hands-on position where you can take ownership of a key operational function and have a direct impact on project delivery.
• Exposure to a diverse range of high-end residential, hospitality, and commercial construction projects.
• The opportunity to work closely with company leadership, office teams, field personnel, subcontractors, and suppliers.
• A dynamic work environment where initiative, adaptability, and strong performance are recognized and valued.

We are committed to creating an inclusive, accessible workplace in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates during all aspects of the recruitment and selection process. If you require accommodation, please contact us at [e-mail] to discuss your needs.