Project Administrator – Residential Services | #0070 Thomas Cavanagh Construction

Thomas Cavanagh Construction Limited; Ashton; On-site; CAD 36,000 - 40,000; Full time

Benefits offered by this job

Family oriented work environment

Competitive compensation

Internal growth opportunities

Training and development opportunities

Benefits, Wellness and Pension Plans

Job summary

Thomas Cavanagh Construction Limited is seeking an experienced Administrative Assistant to support project teams in Eastern Ontario. You will handle daily admin tasks, assist with invoicing and cost tracking, and help maintain project communications and documentation.

The role emphasizes accuracy, organization, and proactive collaboration with multiple project teams in a fast-paced construction environment. A strong command of Microsoft Office and familiarity with Vista/SharePoint is preferred.

Qualifications

• Minimum 2 years of experience in an administrative role, preferably in construction, engineering, or a related industry.
• Strong attention to detail, organizational skills, and ability to prioritize effectively under pressure.
• Proficiency with Microsoft Office Suite; familiarity with project management or construction systems (e.g., Vista, SharePoint) is an asset.
• Strong communication skills, both written and verbal.

Responsibilities

• Provide day-to-day administrative support to the project team throughout the project lifecycle.
• Support invoice processing, including validation against purchase orders, cost coding, and supplier communication for discrepancies.
• Assist with subcontractor payment files and compliance tracking (WSIB, insurance, stat decs).
• Assist in the preparation and distribution of project-related communications such as meeting minutes, residential notices, and notices of project.
• Coordinate and support the use of internal systems such as Vista, SharePoint, and Concur for efficient project execution.
• Support job cost adjustments and cost code setups as directed by the Project Manager.

Skills

Attention to detail

Communication

Organization

Team collaboration

Tools

Vista

SharePoint

Concur

Job description

Founded in 1953, Thomas Cavanagh Construction has continued to set the standard for quality construction and materials in Eastern Ontario. With our strategically located pits and quarries, our unmatched fleet of trucks and heavy equipment, our state-of-the-art facilities, and our dedicated employees, Thomas Cavanagh Construction has earned a reputation as one of Ottawa’s most trusted and respected contractors.

Overview

This individual is responsible for carrying out assigned tasks/responsibilities efficiently and effectively. They will meet quality standards and production targets set by the organization. They will follow established procedures, guidelines, and best practices. It is important that they maintain open and constructive communication with colleagues, supervisors, and other stakeholders. Finally, they will show punctuality and reliability in fulfilling work obligations.

Duties and Responsibilities:

• Provide day-to-day administrative support to the project team throughout the project lifecycle.
• Support invoice processing, including validation against purchase orders, cost coding, and supplier communication for discrepancies.
• Assist with subcontractor payment files and compliance tracking (WSIB, insurance, stat decs).
• Assist in the preparation and distribution of project-related communications such as meeting minutes, residential notices, and notices of project.
• Coordinate and support the use of internal systems such as Vista, SharePoint, and Concur for efficient project execution.
• Support job cost adjustments and cost code setups as directed by the Project Manager.

Requirements:

• Minimum 2 years of experience in an administrative role, preferably in construction, engineering, or a related industry.
• Strong attention to detail, organizational skills, and ability to prioritize effectively under pressure.
• Proficiency with Microsoft Office Suite; familiarity with project management or construction systems (e.g.Vista, SharePoint) is an asset.
• Strong communication skills, both written and verbal.
• Collaborative and proactive attitude with a willingness to support multiple project teams. Requirements:
• Proven experience in administration or a similar role.
• Proficiency in Microsoft Office Suite Programs, with very strong skills in Microsoft Excel.
• Strong organizational skills with excellent attention to detail.
• Exceptional verbal and written communication abilities.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.

Cavanagh Employee Benefits:

• Family oriented work environment
• Attractive, competitive compensation for qualified candidates
• Internal growth opportunities
• Training and development opportunities
• Benefit, Wellness and Pension Plans

Wage Range

The hourly range for this position in Ontario at the start of employment is expected to be between $26.00 and $29.00 per hour. However, the wage offered is based on local job market factors and may vary further depending on factors specific to the selected job candidate, such as job-related knowledge, skills, experience, and other objective business considerations.

We may use AI-enabled tools to support a fair and efficient recruitment process. All results are reviewed by a Recruiter. Please contact Human Resources if you have any questions.

The above statements are intended to describe the general nature and level of work being performed by people assigned to the classification. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.