Operations & Administration Coordinator

Adecco; Sarnia; On-site; CAD 42,000 - 66,000; Full time

Job summary

Adecco is seeking a detail-oriented Operations & Administration Coordinator to support daily site activities in the Sarnia, ON region. You will coordinate shipments, maintain records, and assist with payroll, invoicing, and procurement.

The role requires 2+ years in administrative/ops support, strong organizational skills, and comfort with ERP systems. A fast-paced environment and cross-functional teamwork are key aspects of this position.

Qualifications

• 2+ years of experience in administrative, logistics, operations support, or office coordination.
• Experience with data entry, order processing, shipping documentation, invoicing, or administrative support.
• Strong computer skills and ability to learn company systems and software platforms.
• Comfortable reviewing, maintaining, and updating operational records and documentation.
• Effective verbal and written communication skills.
• Ability to manage multiple tasks simultaneously while maintaining attention to detail.
• Demonstrated initiative, responsiveness, and problem-solving capability.

Responsibilities

• Coordinate appointment scheduling and tracking for inbound and outbound shipments.
• Verify transportation and receiving information through company systems and operational platforms.
• Maintain operational records and ensure information is updated accurately and consistently.
• Prepare and generate shipping documentation and supporting paperwork.
• Track temporary workforce attendance and maintain accurate hour records.
• Support payroll and invoicing administration through organized recordkeeping.
• Create and process site-related purchasing requests and procurement documentation.
• Monitor purchase orders and material receipts within company ERP systems.
• Manage departmental email correspondence and respond to inquiries in a timely manner.
• Provide regular administrative support to site leadership and operational teams.
• Maintain electronic and physical filing systems for employee, supplier, and operational records.
• Handle incoming calls and direct inquiries appropriately.
• Coordinate office supply purchasing and inventory replenishment activities.
• Maintain organized workspaces and common-use areas.
• Process, review, and distribute vendor invoices as required.
• Assist with collection and equipment return tracking activities.
• Enter requests into company systems and provide status updates to stakeholders.
• Support quality initiatives through adherence to established procedures and documentation practices.
• Assist with issue reporting, investigation support, and process improvement activities.
• Follow all company health, safety, and workplace compliance requirements.
• Participate in safety training and ongoing workplace safety initiatives.
• Must be legally eligible to work, and reside in Canada.

Skills

Data entry

Multitasking

Communication skills

Organizational skills

ERP familiarity

Problem solving

Tools

ERP systems

Job description

SUMMARY

Our client is seeking a detail-oriented Operations & Administration Coordinator to support daily site activities within a fast-paced work environment in the Sarnia, ON general region. This position plays a key role in coordinating shipment records, supporting workforce administration, maintaining operational documentation, processing transactions, and ensuring smooth communication between internal teams, suppliers, and customers. The ideal candidate is highly organized, responsive, comfortable working with multiple systems, and capable of managing competing priorities while maintaining accuracy and professionalism.

QUALIFICATIONS

• 2+ years of experience in an administrative, logistics, operations support, or office coordination role
• Experience with data entry, order processing, shipping documentation, invoicing, or administrative support
• Strong computer skills and ability to learn and navigate company systems and software platforms
• Comfortable reviewing, maintaining, and updating operational records and documentation
• Effective verbal and written communication skills
• Ability to manage multiple tasks simultaneously while maintaining attention to detail
• Strong organizational and time-management abilities
• Demonstrated initiative, responsiveness, and problem-solving capability
• Previous exposure to ERP systems is considered an asset

RESPONSIBILITIES

• Coordinate appointment scheduling and tracking for inbound and outbound shipments
• Verify transportation and receiving information through company systems and operational platforms
• Maintain operational records and ensure information is updated accurately and consistently
• Prepare and generate shipping documentation and supporting paperwork
• Track temporary workforce attendance and maintain accurate hour records
• Support payroll and invoicing administration through organized recordkeeping
• Create and process site-related purchasing requests and procurement documentation
• Monitor purchase orders and material receipts within company ERP systems
• Manage departmental email correspondence and respond to inquiries in a timely manner
• Provide regular administrative support to site leadership and operational teams
• Maintain electronic and physical filing systems for employee, supplier, and operational records
• Handle incoming calls and direct inquiries appropriately
• Coordinate office supply purchasing and inventory replenishment activities
• Maintain organized workspaces and common-use areas
• Process, review, and distribute vendor invoices as required
• Assist with collection and equipment return tracking activities
• Enter requests into company systems and provide status updates to stakeholders
• Support quality initiatives through adherence to established procedures and documentation practices
• Assist with issue reporting, investigation support, and process improvement activities
• Follow all company health, safety, and workplace compliance requirements
• Participate in safety training and ongoing workplace safety initiatives
• Must be legally eligible to work, and reside in Canada

APPLICATION

If you are an organized administrative professional who enjoys supporting operational activities within a busy commercial / industrial environment, we would like to hear from you. Please submit your resume outlining your relevant experience and qualifications. Only qualified candidates will be contacted. Thank you.

Vacancy Status: This posting is for an existing vacancy.

At Adecco our purpose is simple: to make the future work for everyone. We live our values, Passion, Collaboration, Inclusion, Courage, and Customers at Heart, by fostering a workplace where diversity is celebrated and every voice matters. We encourage applications from individuals of all backgrounds and identities. Together, we’re making the future work for everyone.