HR Operations and Administration Specialist

Ward & Uptigrove Human Resources Solutions; Southwestern Ontario; On-site; CAD 63,000 - 77,000; Full time

Benefits offered by this job

Benefits and Pension Plan

Full-time, in-office

Mentorship from HR leader

Job summary

Ward & Uptigrove Human Resources Solutions is seeking a highly driven HR Operations and Administration Specialist in Southwestern Ontario. The role focuses on day-to-day HR processes and recruitment, reporting to the HR Leader, and offers mentorship and growth in a growing organization.

The position is full-time and in-office, with a competitive base salary starting at $70,000 CAD annually, plus benefits and a pension plan.

Qualifications

• 2–5 years’ experience in HR, recruitment and workforce coordination.
• Post-secondary education in HR or related field.
• Working knowledge of the ESA, OHSA and related employment legislation.
• Experience in manufacturing, construction or trades considered an asset.
• Confidence making independent day-to-day decisions within the scope of the role.
• Thrive in a fast-paced and dynamic environment.
• Highly organized and able to prioritize effectively, know when to pivot and change direction.
• Communicate clearly, professionally and efficiently.
• Take initiative and ownership of work.
• Enjoy recruitment, candidate interaction and hands-on operational and administrative work.

Responsibilities

• Keep overall HR and recruitment activity moving seamlessly across the organization and report directly to the HR Leader.
• Coordinate full-cycle recruitment activities across multiple positions.
• Draft job ads, manage advertising and resume collection.
• Review applications and move candidates through screening and interview stages.
• Coordinate interviews and maintain communication with candidates and hiring managers.
• Support onboarding and employee lifecycle processes.
• Maintain employee records including training, job descriptions and HR documentation.
• Assist with workforce related initiatives.
• Conduct job analyses for new and existing roles.
• Assist with policy updates, implementation and communication.
• Prepare professional correspondence, reports and HR related documentation.
• Work closely with leadership and operations to ensure HR activity supports business needs.
• Complete administrative and coordination tasks to support overall HR and H&S functions.

Skills

HR

Recruitment

Organization

Communication

Decision making

Education

Post-secondary education in HR or related field

Job description

Our client is seeking a highly driven and adaptable Human Resources Operations and Administration Specialist to join their growing organization.This hands-on, execution heavy role manages daily HR processes with a focus on recruitment.Our client is an established, privately owned, medium sized company located in the North Waterloo Region.

About the Opportunity

Become a trusted advisor.Take initiative, exercise sound judgment and make practical day-to-day decisions independently to thrive in this fast-paced operational environment.The ideal candidate is curious, motivated, takes ownership of their work and is committed to developing their skills, judgment and professional capability.

Join an organization where you can expect:

• Competitive base salary starting at $70,000 annually (negotiable)
• Benefits and Pension Plan
• Full-time, permanent, in-office position
• Stable organization with a strong growth outlook
• Collaborative environment where contributions are recognized and valued
• Direct exposure to leadership and operational teams
• A role where speed, accountability, judgment and ownership matter
• Mentorship from an experienced HR leader with exposure to all areas of HR
• Opportunity to build a long-term HR career in a growth-driven environment

What You’ll Do

Keep overall HR and recruitment activity moving seamlessly across the organization and report directly to the HR Leader.

• Coordinate full-cycle recruitment activities across multiple positions
• Draft job ads, manage advertising and resume collection
• Review applications and move candidates through screening and interview stages
• Coordinate interviews and maintain communication with candidates and hiring managers
• Support onboarding and employee lifecycle processes
• Maintain employee records including training, job descriptions and HR documentation
• Assist with workforce related initiatives
• Conduct job analyses for new and existing roles
• Assist with policy updates, implementation and communication
• Prepare professional correspondence, reports and HR related documentation
• Work closely with leadership and operations to ensure HR activity supports business needs
• Complete administrative and coordination tasks to support overall HR and H&S functions

What You Bring

• 2–5 years’ experience in HR, recruitment and workforce coordination
• Post-secondary education in HR or related field
• Working knowledge of the ESA, OHSA and related employment legislation
• Experience in manufacturing, construction or trades considered an asset
• Confidence making independent day-to-day decisions within the scope of the role
• Thrive in a fast-paced and dynamic environment
• Highly organized and able to prioritize effectively, know when to pivot and change direction
• Communicate clearly, professionally and efficiently
• Take initiative and ownership of work
• Enjoy recruitment, candidate interaction and hands-on operational and administrative work