Onsite Administrative Specialist - Payroll & Reporting

Stuart Olson; Edmonton; On-site; CAD 42,000 - 64,000; Full time

Benefits offered by this job

Overtime

Vacation Pay

Benefits and RRSPs

Job summary

Stuart Olson is seeking a Site Administrator to support field operations in the Fort Saskatchewan/Edmonton area. This full-time, permanent role focuses on accurate timesheet processing, payroll support, and documentation across site operations.

The position requires a High School Diploma and 2–4 years of administrative experience in construction or industrial settings, with strong MS Excel/Word skills; SAP experience is an asset. Local candidate preferred for on-site responsibilities.

Qualifications

• High School Diploma required.
• 2–4 years of administrative experience in a construction or industrial environment.
• Advanced proficiency in MS Excel and MS Word; SAP experience is an asset.

Responsibilities

• Prepare electronic timesheets based on field submissions.
• Enter timesheet data into SAP and reconcile payroll hours.
• Investigate and resolve payroll discrepancies or employee inquiries.
• Process onboarding and offboarding documentation.
• Maintain accurate and confidential employee files.
• Update and distribute crew lists.
• Prepare daily force reports and swipe reports.
• Generate LEMs for client approval and billing.
• Support Project Managers and Site Supervisors with administrative tasks and reporting as required.

Skills

MS Excel

MS Word

SAP

Track experience

Time management

Organizational skills

Customer service mindset

Communication skills

Independence / teamwork

Education

High School Diploma

Tools

SAP

Job description

Stuart Olson is seeking a Site Administrator to support field operations in the Fort Saskatchewan/Edmonton area. This full-time, permanent role focuses on accurate timesheet processing, payroll support, and documentation across site operations.

The position requires a High School Diploma and 2–4 years of administrative experience in construction or industrial settings, with strong MS Excel/Word skills; SAP experience is an asset. Local candidate preferred for on-site responsibilities.