Site Project Administrator - Industrial Construction

Worley; Regina; On-site; CAD 52,000 - 70,000; Full time

Job summary

Worley Canada Construction is seeking a Project Site Administrator for a site-based role on a major industrial construction project in Saskatchewan and Alberta. You will manage time-entry, onboarding, and document control, ensuring accuracy and confidentiality for 150+ personnel.

On-site work requires 5+ years of time-entry and site administration experience, reliable transportation, and strong MS Word/Excel skills.

Qualifications

• Site-based full-time role with no remote option.
• Must have reliable transportation.
• Site Administration experience in construction industry preferred.
• HSE admin background is an asset.
• Minimum 5+ years of time-entry experience.
• Ability to work in a fast-paced, repetitive environment.
• Understanding of Collective Agreements is an asset.
• Strong time management and organization skills.
• Excellent interpersonal and customer service abilities.
• Strong written and verbal business communication.
• Ability to liaise with supervisors and subtrade partners.
• Must be over 18 years of age.
• Basic Supply Chain experience is an asset.
• Proficiency with Microsoft Word and Excel.
• Completion of High School.

Responsibilities

• Daily time entry and preparing timesheets for payroll and cost coding.
• Process daily LEMs for Labour, Equipment and Material for the Client.
• Prepare documents for Progress/Project Billing and recordkeeping.
• Support project controls and adhere to departmental procedures.
• Administer inbound/outbound employee paperwork and onboarding.
• Maintain employee history records with secure electronic filing.
• Ensure confidentiality of employee information.
• Coordinate onboarding with third-party contractors for site work.
• Review subcontractor LEMs and submit for client approval.
• Report to Construction Managers and assist with document prep and filing.
• Provide general administrative support including filing, scanning and mail.
• Maintain inventories and mailing lists; print reports for approvals.
• Handle office duties and supply management.

Skills

Time entry

Site administration

MS Word & Excel

Communication skills

Education

High School completion

Job description

Worley Canada Construction is seeking a Project Site Administrator for a site-based role on a major industrial construction project in Saskatchewan and Alberta. You will manage time-entry, onboarding, and document control, ensuring accuracy and confidentiality for 150+ personnel.

On-site work requires 5+ years of time-entry and site administration experience, reliable transportation, and strong MS Word/Excel skills.