Project Administrator- Syncrude Aurora

Clear Destination Inc.; Fort McMurray; On-site; CAD 52,000 - 78,000; Full time

Benefits offered by this job

Pension plan

Comprehensive benefits package

Career growth opportunities

Safe working conditions

Work-life balance

Job summary

Clear Destination Inc. is seeking a Project Administrator to support the Fort McMurray area operations on the Syncrude Aurora Site.

You will record and report work, process payroll updates, prepare reconciliations, and serve as a knowledge resource for the Fort McKay Group of Companies. This safety-sensitive role requires pre-employment testing and ensures orderly records, daily data tracking, and timely communications with vendors and site teams.

Qualifications

• High school diploma or GED is required.
• Post-secondary education in Business Administration is an asset.
• Valid class 5 driver’s license is required.
• 3 year Driving Abstract is required.
• Experience with MS Office (Word, Excel, Outlook) is required.
• Experience with SAP and Ceridian Dayforce HCM is an asset.
• CSTS and OSSA/BSO/CSO is required.
• 2+ years in administrative/support role with project exposure.

Responsibilities

• Provide guidance and support to site-based teams and employees.
• Process day-to-day payroll transactions and requisitions.
• Prepare reports and reconciliations for payroll program.
• Coordinate purchase requisitions and update PO logs.
• Handle fuel card, vehicle pass, and rental requests with signing authority.
• Support document control, meeting minutes, and employee records.
• Maintain privacy in accordance with provincial and federal laws.
• Maintain daily tracking spreadsheets and perform reconciliations.
• Schedule crew meetings and file meeting minutes.
• Maintain office supplies and related tasks.

Skills

MS Office

Communication

Organization

Adobe Sign

SAP

Ceridian Dayforce HCM

Driver's license

CSTS/OSSA/BSO/CSO

Education

High school diploma or GED

Post-secondary in Business Administration (asset)

Tools

Adobe Sign

SAP

Ceridian Dayforce HCM

Job description

Summary

Under the direction of the Project Manager, the Project Administrator ensures that all work is being recorded and reported in a timely fashion, and that records of such are kept in an organized and easily traceable manner. They will also be responsible for processing day-to-day updates & transactions to support the broader payroll program, assist with pay submissions, prepare reports & reconciliations, and be a general knowledge resource and support for the Fort McKay Group of Companies. This is a safety-sensitive position that requires completion of pre-employment/pre-access testing.

Key Focus

• Provide guidance, support, and requisitions regarding general inquiries to site-based teams and employees
• Get LEMS (Labour, Equipment and Materials) signed off in a timely manner.
• Review and process day to day payroll transactions including, but not limited to, payroll requisitions, special payment requests, etc.
• Provide correspondence to vendors for quotes and order status on specific items as directed by the Site Project Manager/Coordinator.
• Send out purchase requisitions and update the PO logs as required.
• Complete fuel card, vehicle pass requests, or rental requests, and obtain signature from the appropriate signing authority, and submit to the relevant authorizing agent.
• Support general document control, which includes, meeting minutes, chart of employees, recruitment requisitions, and any other administrative tasks as required. Input documents into Adobe Sign as needed.
• Understand provincial and federal privacy laws, as it pertains to collection of personal information.
• Maintain daily tracking spreadsheets for data collection and reports.
• Complete daily and monthly reconciliations in a timely manner.
• Create and file all meeting minutes, and schedule crew meetings.
• Maintain office supplies stock.
• Perform any related and/or additional

Knowledge and Skills Required

• High school diploma or GED is required
• Candidates with post-secondary education in Business Administration is an asset.
• Retention of a valid class five (5) driver’s license is required
• 3 year Drivers Abstract is required
• Knowledge in MS Office, specifically Word, Excel, and Outlook is required.
• Experience in Adobe Sign, SAP and/or Ceridian Dayforce HCM is considered an asset.
• CSTS and OSSA or BSO or CSO is required
• At least 2+ years of experience in an administrative or support role with project experience with large and dynamic operations is required.
• Candidates with experience working in a civil, earthworks, pipeline, and/or facility maintenance environment are an asset.
• Good knowledge of payroll principles and practices.
• Highly organized individual able to juggle multiple priorities from various stakeholders.
• Effective communication and interpersonal skills, including good oral, written communication, and listening skills
• Strong knowledge of Alberta Employment Standards
• Familiarity with Service Canada processes and procedures
• Good analytical, problem solving, and critical thinking skills
• Ability to speak, write and read English is required

This is a full time position located north of Fort McMurray, AB, on the Syncrude Aurora Site. Shift schedule: Monday to Friday; 10 hours per day

NOTE: Camp/ flight accommodations are NOT provided.

What we offer

• Company matching pension plan
• 100% Company paid group benefits including Life Insurance, Accidental Death & Dismemberment, Dependent Life, Critical Illness, LTD, Health, Dental, Employee and Family Assistance Program, and a Health Spending Account.
• Highly competitive salaries
• Safe working conditions
• The opportunity to make a difference: Rewarding and engaging atmosphere where you will see your contribution at work and be encouraged to grow in your career.
• Work-life balance: We know our people have places to go, people to see and good times to have and we support that!