Site Administrator – Industrial

Stuart Olson Inc.; Fort Saskatchewan; On-site; CAD 50,000 - 65,000; Full time

Job summary

Stuart Olson Inc. in Fort Saskatchewan, Alberta, is seeking a Site Administrator to provide essential administrative support on the client industrial site.

The role focuses on accurate timesheet processing, payroll support, daily reporting, and organized project documentation. This is a full-time, permanent position based at the site office with opportunities to collaborate across project teams and contribute to efficient site operations while maintaining confidentiality and professional

Qualifications

• High School Diploma required.
• Approximately 24 years of administrative experience in construction or industrial environments.
• Advanced proficiency in MS Excel and MS Word; SAP experience is an asset.
• Demonstrated professionalism, confidentiality and integrity.
• Strong organizational and time-management skills.

Responsibilities

• Prepare electronic timesheets based on field submissions.
• Enter timesheet data into SAP and reconcile payroll hours.
• Investigate and resolve payroll discrepancies or employee inquiries.
• Process onboarding and offboarding documentation.
• Maintain accurate and confidential employee files.
• Update and distribute crew lists.
• Prepare daily force reports and swipe reports.
• Generate LEMs for client approval and billing.
• Support Project Managers and Site Supervisors with administrative tasks and reporting as required.

Skills

MS Excel

MS Word

Payroll processing

Timekeeping

Education

High School Diploma

Tools

SAP

Job description

Our Offer to You:

Location: Fort Saskatchewan, Alberta

Hours: Monday to Friday 8 hour workday - Schedule may vary based on project requirements and turnaround activities. Availability for weekends and statutory holidays is required

Compensation: Competitive wages, Overtime, Vacation Pay, Benefits and RSPs

No camp or LOA provided

Why Work for Us?

Stuart Olson is looking for a Site Administrator who is local to Fort Saskatchewan or Edmonton area. The Site Administrator is responsible for accurate timesheet processing, payroll support, daily reporting, and maintaining organized project documentation. This role works closely with project teams to ensure timely, efficient administrative support across site operations.

This is a full-time, permanent position based out of the client industrial site office.

Key Responsibilities

• Prepare electronic timesheets based on field submissions
• Enter timesheet data into SAP and reconcile payroll hours
• Investigate and resolve payroll discrepancies or employee inquiries
• Process onboarding and offboarding documentation
• Maintain accurate and confidential employee files
• Update and distribute crew lists
• Prepare daily force reports and swipe reports
• Generate LEMs for client approval and billing
• Support Project Managers and Site Supervisors with administrative tasks and reporting as required

Qualifications

• High School Diploma required
• 24 years of administrative experience in a construction or industrial environment
• Advanced proficiency in MS Excel and MS Word; SAP experience is an asset
• Track experience is an asset
• Demonstrated professionalism, confidentiality, and integrity
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Effective time management and the ability to work independently or collaboratively
• Strong analytical, problem-solving, and critical-thinking abilities
• Excellent interpersonal skills with a customer-service mindset
• Clear and professional written and verbal communication skills
• Ability to build and maintain positive working relationships
• Self-motivated with a strong sense of urgency and commitment to meeting deadlines

Stuart Olson has been positively impacting the businesses we serve, the communities in which we operate, and the lives we touch since 1911. Our rich history demonstrates our reach and diversity as an integrated, full service organization serving the commercial and industrial markets.

Specializing in Turnaround and Maintenance services in the Industrial sector, Stuart Olson has proudly served the Canadian construction industry for over 100 years. We deliver confidence through a client-centered approach that ensures the highest quality of service, reducing risk, and delivering results.

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