On-site Operations & Administration Coordinator

Linux Association of Canada; Richmond Hill; On-site; CAD 40,000 - 52,000; Full time

Job summary

Atlantic Machinery Supply Inc. in Richmond Hill, ON, is seeking a full-time on-site Administrator to manage day-to-day office operations, handle calls and emails, organize documents, and maintain accurate records.

The role supports purchasing, inventory, service scheduling, quotes, orders, and invoicing while coordinating with vendors and customers. Strong organization and communication are essential in a fast-paced environment.

Qualifications

• Strong administrative and organizational skills including document management, filing, and scheduling.
• Proficiency with office software (word processing, spreadsheets, email) and basic data entry systems.
• Effective written and verbal communication for interacting with customers, vendors, and colleagues.

Responsibilities

• Handle incoming calls and emails and organize documents.
• Support purchasing, inventory, and service scheduling by preparing quotes and processing orders.
• Update internal systems and assist with invoicing and basic reports.
• Coordinate with vendors and customers and support senior staff with admin tasks.

Skills

Administrative skills

Document management

Communication skills

Office software

Multitasking

Education

High school diploma

Post-secondary in business administration

Tools

MS Office

Data entry systems

Job description

Atlantic Machinery Supply Inc. in Richmond Hill, ON, is seeking a full-time on-site Administrator to manage day-to-day office operations, handle calls and emails, organize documents, and maintain accurate records.

The role supports purchasing, inventory, service scheduling, quotes, orders, and invoicing while coordinating with vendors and customers. Strong organization and communication are essential in a fast-paced environment.