Office Manager/Bookkeeper

TalentSphere Staffing Solutions; Richmond Hill; On-site; CAD 70,000 - 75,000; Full time

Benefits offered by this job

Excellent benefits

Growth opportunities

Job summary

TalentSphere Staffing Solutions seeks an organized Office Manager for an engineering and contracting firm in Richmond Hill, ON. This hands-on role combines office administration, operations coordination, bookkeeping, accounting, and senior management support.

You will own day-to-day office operations, liaise with project teams, clients, vendors and subcontractors, manage financial records, and support budgeting and profitability tracking.

Qualifications

• 5+ years of experience in office management, bookkeeping, or accounting administration.
• Strong proficiency in QuickBooks Desktop; Contractor Edition experience is a plus.
• Excellent Excel, Word, and Outlook skills.
• Experience with project accounting in construction/engineering firms is an asset.

Responsibilities

• Oversee day-to-day office administration, schedules, correspondence, records, and general operations.
• Act as a liaison between senior management, Project Managers, clients, vendors, and subcontractors.
• Manage full-cycle AP/AR, bookkeeping, bank and credit card reconciliations, and financial records.
• Prepare Purchase Orders, client invoices, progress billings, and project-related documentation.
• Track project costs, including labour, materials, vendor/subcontractor invoices, and expenses.
• Support payroll administration, remittances, HST, WSIB, T4/T4A, T5018, and other required filings.
• Assist with budgeting, cash-flow monitoring, financial reporting, and project profitability tracking.
• Coordinate year-end working papers and liaise with the external accounting firm.
• Provide general HR and administrative support as required.

Skills

Office management

Bookkeeping

Operations coordination

Communication skills

Confidentiality

Tools

QuickBooks Desktop

Contractor Edition

Microsoft Excel

Microsoft Word

Outlook

Job description

Industry: Engineering

Location: Richmond Hill, ON | Full-Time | In-Office

Salary: $70-75K + Excellent Benefits and Room for Growth

The Opportunity

Our client is seeking a highly organized, detail-oriented Office Manager to join a growing engineering and contracting organization. This is a hands-on role combining office administration, operations coordination, bookkeeping, accounting, and senior management support.

The successful candidate will take ownership of day-to-day office operations while supporting project teams, clients, vendors, and the accounting function. There is opportunity to grow into broader operational responsibilities.

Key Responsibilities

• Oversee day-to-day office administration, schedules, correspondence, records, and general operations.


• Act as a key liaison between senior management, Project Managers, clients, vendors, and subcontractors.


• Manage full-cycle AP/AR, bookkeeping, bank and credit card reconciliations, and financial records.


• Prepare Purchase Orders, client invoices, progress billings, and project-related documentation.


• Track project costs, including labour, materials, vendor/subcontractor invoices, and expenses.


• Support payroll administration, remittances, HST, WSIB, T4/T4A, T5018, and other required filings.


• Assist with budgeting, cash-flow monitoring, financial reporting, and project profitability tracking.


• Coordinate year-end working papers and liaise with the external accounting firm.


• Provide general HR and administrative support as required.

Qualifications

• 5+ years of experience in office management, bookkeeping, accounting administration, operations, or a similar role.


• Strong full-cycle bookkeeping and accounting experience.


• Experience with project accounting/job costing; construction, engineering, mechanical, or contracting experience is an asset.


• Strong proficiency with QuickBooks Desktop; Contractor Edition experience is preferred.


• Solid knowledge of AP, AR, payroll, reconciliations, HST, WSIB, and CRA requirements.


• Strong Microsoft Excel, Word, and Outlook skills.


• Highly organized, detail-oriented, and able to manage multiple priorities independently.


• Excellent communication skills and a professional approach when dealing with clients, vendors, subcontractors, and management.


• High level of discretion, integrity, and confidentiality.

Why Join?

This is an excellent opportunity for a hands-on, business-minded professional who enjoys wearing multiple hats and wants to make a meaningful impact within a growing organization, with the opportunity to take on increasing operational responsibility over time.