On-Site Office & Operations Coordinator – Winnipeg

Socket.dev; Winnipeg; On-site; CAD 40,000 - 55,000; Full time

Benefits offered by this job

Medical & prescription coverage

Dental plan

Vision plan

Life and accidental death & dismemberm

Employee assistance program

Voluntary life insurance

Disability benefits

Job summary

American Biaxis Inc. in Winnipeg, MB, is seeking an Office Coordinator to support administrative and operational activities.

Reporting to the Controller, the role covers communications, scheduling, purchasing, invoicing, safety records, inventory, and production reporting. Ideal candidates have a Grade 12 diploma and at least 3 years of experience with Microsoft Office, strong organizational skills, and excellent verbal and written communication.

Qualifications

• Grade 12 diploma or equivalent.
• 3+ years of experience using Microsoft Office applications (Excel, Outlook, Teams, Word).
• 3+ years organizational and time-management experience in a fast-paced environment.
• 3+ years of strong verbal and written communication at all levels of the organization.
• 3+ years of handling confidential and sensitive information professionally.
• 3+ years in an office or administrative setting.

Responsibilities

• Provide administrative support across Finance, Operations, Maintenance, and Production Control.
• Coordinate internal and external communications and events and WRAP newsletter submissions.
• Coordinate employee services and scheduling (vaccinations, hearing tests, ear plug fittings).
• Support purchasing and invoicing by matching POs, processing PPE reimbursements, and invoicing sales.
• Coordinate customer documentation including invoices and shipping docs.
• Maintain safety and compliance docs, including MSDS and contractor records.
• Track overtime and vacations in UKG and maintain related records.
• Maintain office and plant supplies and inventories.
• Support quality and production processes with QA docs and material orders.
• Maintain and report daily production data accurately.

Skills

Organizational skills

Time-management

Communication skills

Confidential information handling

Multitasking in fast-paced environment

Education

Grade 12 diploma or equivalent

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Microsoft Word

Job description

American Biaxis Inc. in Winnipeg, MB, is seeking an Office Coordinator to support administrative and operational activities.

Reporting to the Controller, the role covers communications, scheduling, purchasing, invoicing, safety records, inventory, and production reporting. Ideal candidates have a Grade 12 diploma and at least 3 years of experience with Microsoft Office, strong organizational skills, and excellent verbal and written communication.